Administrative Assistant (Part Time)

Associa • Bedford, MA

2d • Onsite

About The Position

The Dartmouth Group is hiring a part-time Administrative Assistant to support its HOA/condominium community in Shrewsbury, Massachusetts. The role supports the Onsite Manager and site staff in providing seamless customer service to residents and board members. The Administrative Assistant also serves as a business partner to Property Managers and the board of directors and advocates for residents.

Requirements

• High school diploma or GED equivalent.
• At least 1 year of onsite customer service, administrative clerical, or front desk experience.
• Strong written and spoken communication skills.
• High attention to detail, initiative, accountability, and adaptability.
• Ability to meet deadlines and multitask.
• Ability to build strong relationships with team members, site staff, residents, and board members.

Responsibilities

• Draft communications and documents for management, residents, and board members.
• Manage ongoing incoming communications.
• Maintain condominium documents, including contracts, regulations, phasing, violations, and related correspondence.
• Provide administrative and customer support to the Property Manager, including coordinating monthly meetings, facilitating maintenance requests, scheduling appointments, and handling unit owner requests.
• Provide administrative support to residents during unit sales or refinancing and for modification requests and approvals.
• Manage the property database.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED