Administrative Assistant Part Time

Catholic Charities of Boston • Lynn, MA

9d • $19 - $22

About The Position

The Administrative Assistant performs front office duties and provides clerical support to program administrators. Duties include answering and directing telephone calls, greeting program visitors, assisting with student arrival and dismissal procedures, handling deliveries, and maintaining files and information systems. The role is based in a community program and office environment and involves daily use of office equipment, extended periods of sitting and standing, and lifting. The schedule is 3:00–5:30 p.m., Monday through Friday.

Requirements

• High school diploma.
• Experience working in an office environment with the general public.
• Competent typing and computer skills using Microsoft Office Suite and Outlook.
• Strong written and verbal communication skills with diverse levels of people.
• Strong interpersonal skills and a polite, professional presentation.
• Highly organized and detail-oriented, with keen attention to detail and problem-solving skills.
• Ability to multitask effectively.

Responsibilities

• Perform administrative duties, including preparing weekly attendance forms for programs.
• Greet and direct clients and visitors, and ensure employees and visitors sign in and out in the daily building visitor/employee logbook.
• Answer and direct phone calls pleasantly and in a timely manner.
• Manage arrival and dismissal procedures for OST students, including calling groups for buses and tracking bus routes.
• Accept package and mail deliveries.
• Maintain and organize files, community center contact information, documents, and database systems.
• Assist staff during emergency building evacuations, which may include lifting and assisting children weighing up to 50 pounds, with or without corrective devices and accommodations.
• Attend internal and external meetings and trainings as required.
• Perform other responsibilities as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED