Purchasing Assistant Jobs

About The Position

Requirements

• High School Diploma or equivalent.
• Up to 1 year of related experience in a role or field that provides transferable skills or knowledge relevant to the position.

Nice To Haves

• Up to 1 year of healthcare experience working in the healthcare industry in any job function.

Responsibilities

• Process purchase orders, invoices, and requisitions accurately to support timely procurement and uninterrupted patient care operations.
• Monitor order status, document updates, and communicate delays to expedite orders and help departments receive critical supplies as expected.
• Enter and maintain procurement data in materials management systems to ensure reliable records, reporting accuracy, and audit readiness.
• Coordinate routine procurement reports, including open purchase order reports, to support supply chain visibility and informed decision-making.
• Respond to internal and external inquiries through shared inboxes and phone communications.
• Communicate effectively with internal and external customers using verbal, written, and electronic methods, including email, messaging platforms, and other digital tools.
• Resolve order discrepancies within defined procedures, escalate issues, and support compliant purchasing practices.
• Coordinate communications with vendors and stakeholders while upholding organizational standards.
• Complete required training, education, and competency validations within established timelines.
• Perform procurement activities in alignment with organizational policies, vendor guidelines, and applicable healthcare regulations.
• Maintain accurate documentation and filing systems to support audits, financial integrity, and compliance standards.
• Safeguard sensitive data by following security policies and procedures, using systems responsibly, and promptly reporting potential security incidents, risks, or policy violations.
• As applicable, support cybersecurity and data protection requirements throughout the supplier lifecycle by coordinating vendor risk assessments, monitoring third-party compliance, and reporting identified supply chain or cybersecurity risks.
• Support cross-coverage across Supply Chain to meet operational needs and ensure reliable service delivery.
• Communicate clearly, professionally, and courteously to build dependable working relationships and provide responsive internal customer service.
• Demonstrate UHS Values of Compassion, Trust, Respect, Teamwork, and Innovation in daily work and interactions.
• Perform additional responsibilities as needed to meet department and organizational needs.