Purchasing Assistant/Expeditor

Flow Control Group•Anaheim, CA

About The Position

Clayton Controls is seeking a Purchasing Assistant/Expeditor to support item and part-number maintenance, Bills of Materials (BOMs), purchasing, order tracking, and estimating. The role ensures that item records, supplier and pricing details, BOMs, and purchasing information are accurate and current so purchasing, planning, and production can proceed reliably. The position assists with daily procurement activities by tracking purchase orders and materials, reviewing open PO and planning reports, following up on late or at-risk orders, and communicating supply concerns to vendors and internal teams. It also supports quote development by reviewing customer RFQs, technical drawings, and wiring diagrams; preparing BOMs for costing; estimating labor and engineering hours with the engineering team; and helping prepare client proposals and delivery schedules. The Purchasing Assistant/Expeditor maintains quote, pricing, and project information in RFQ tracking, ERP, and/or CRM systems and collaborates with Sales, Engineering, and Shop Floor supervisors. The company describes a comprehensive benefits package, employee ownership opportunities, financial-wellbeing resources, learning and development, and career growth opportunities. The stated pay range is USD $23.00–$25.00 per year.

Requirements

Exceptional attention to detail and commitment to data accuracy.
Ability to work independently and take ownership of assigned responsibilities.
Ability to proactively identify system or delivery problems and take initiative to resolve them.
Dependability, punctuality, and consistent daily attendance.
Positive attitude, strong work ethic, and eagerness to work and learn.
Strong organization and time-management skills, including prioritizing multiple responsibilities and tight deadlines.
Strong computer skills and fast, accurate data entry.
Comfort working with detailed reports, spreadsheets, ERP systems, and purchasing information.

Responsibilities

Create and set up new part numbers accurately in the company system.
Update existing part numbers with current pricing and vendor information, and complete required item maintenance and setup details.
Verify the accuracy and completeness of part numbers, descriptions, units of measure, purchasing information, and related system data.
Maintain and modify existing item information, reviewing setups for accuracy before they are used for purchasing, planning, or production.
Create, maintain, and modify Bills of Materials accurately and in a timely manner.
Verify BOM line items, parts, and quantities, audit BOMs for missing, incorrect, or duplicate information, and align BOM requirements with purchasing and production needs.
Develop proficiency in BOM setup and maintenance and serve as a resource for BOM accuracy.
Assist with daily purchasing activities and follow up systematically on purchased parts.
Verify outstanding purchase-order and purchased-material status and confirm expected delivery dates.
Identify and communicate potential shortages, late deliveries, and other supply issues before they affect production.
Work with vendors and internal team members to resolve delivery concerns and discrepancies.
Review open purchase-order reports daily, identify overdue or potentially delayed orders, and follow up with the buyer.
Review planning reports to help keep production schedules on track, maintain accurate system status information, and escalate exceptions or critical concerns.
Review customer RFQs, technical drawings, and wiring diagrams to create detailed BOMs in the standard purchasing-team format for costing.
Work with Engineering to estimate assembly, wiring, testing, programming, and engineering hours for panel fabrication.
Collaborate with Engineering to prepare quote letters, pricing breakdowns, and delivery schedules for clients.
Enter and update quote data, pricing histories, and project details in RFQ tracking, ERP, and/or CRM systems.
Partner with Sales, Engineering, and Shop Floor supervisors to clarify scope gaps and compare actual job costs with initial estimates.

Benefits

Broad-based employee ownership program.
Medical, dental, and vision coverage.
Competitive 401(k) matching.
Paid time off and holidays.
Parental leave.
Wellness resources.
Employee referral programs.
Financial-wellbeing tools and resources, which may include emergency assistance funds, earned wage access, financial coaching, low-cost loan options, retirement planning resources, and opportunities to build long-term wealth through employee ownership.
Access to more than 80,000 learning courses through FCG University.
Career advancement opportunities, cross-functional experience, mentorship, and professional development.