Purchasing Assistant

Perry Ellis International • Miami, FL

8d

About The Position

The Purchasing Assistant provides essential backup support to the Purchasing Agent, managing purchasing operations across multiple customer accounts and product brands. The role supports order processing, data management, approval workflows, communications, documentation, and administrative tasks. It also coordinates order bookings with overseas offices when needed, reviews Buying Confirmations for delivery deadlines, manages order adjustments, and helps cross-train new employees.

Requirements

• Associate's degree.
• 1–2 years of experience in purchasing.
• Bilingual in English and Spanish.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Exceptional organizational skills and attention to detail.
• Strong analytical and problem-solving abilities.
• Ability to prioritize tasks and manage multiple projects in a fast-paced environment.
• Ability to work effectively independently and as part of a team.

Nice To Haves

• Proficiency in Essentus, PLM, and Business Objective systems.
• Advanced proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP, and report generation, and Google Docs.

Responsibilities

• Check Make Up Orders submitted by sales and planning teams for data consistency and potential issues.
• Process and revise Purchase Orders in Jesta and PLM when styles, colors, or delivery details change.
• Track and follow up on approvals, including factory approval, FOB price, OTB threshold, and LDP price, to facilitate order processing through Jesta and PLM.
• Communicate with overseas offices and internal departments, including Compliance, QC, Sales, Planning, Sourcing, Product Coordinator, and Merchandising, to resolve issues such as packaging inquiries.
• Prepare and print Make Up Orders, worksheets, Buying Confirmations, and Purchase Orders.
• Review and prioritize incoming emails, responding according to urgency.
• Request sketch updates to align with customer specifications.
• Coordinate order booking with overseas offices following Sourcing's guidance when needed.
• Review Buying Confirmations to verify delivery dates meet Sales team deadlines when needed.
• Update orders for shortages, overages, delivery date changes, and cancellations.
• Assist with cross-training new department employees.

Benefits

• Medical, dental, and vision plans.
• 401(k) retirement plan with a discretionary company match.
• Company-provided Basic Life and AD&D Insurance.
• Paid Time Off (PTO) and paid holidays.
• Tuition reimbursement.
• 24/7 personal support through the Member Assistance Program (MAP).
• Associate Engagement Events, including seasonal celebrations and on-site wellness activities.
• Associate clothing discounts across company stores and e-commerce sites.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree