Purchasing Assistant

Legence • Odenton, MD

1d • $28 - $33 • Hybrid

About The Position

VarcoMac is seeking a detail-oriented and highly organized Purchasing Assistant to support day-to-day procurement of materials for commercial electrical projects. The role involves reviewing purchase orders, sourcing materials, coordinating deliveries, maintaining procurement documentation, and resolving order and invoice issues. The Purchasing Assistant works closely with the Purchasing Manager, vendors, site personnel, and Accounts Payable to help ensure materials are purchased accurately, competitively, and on schedule.

This is a full-time position based in VarcoMac’s Prince Frederick office, with the possibility of a hybrid schedule. The expected schedule is 40 hours per week. The position offers an opportunity for growth as VarcoMac expands in the Washington, D.C. and Baltimore markets. Other duties may be assigned as needed to support purchasing operations and business objectives.

Requirements

• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
• Understanding of procurement best practices and purchasing procedures.
• Strong attention to detail, organization, and follow-through.
• Ability to manage competing priorities and maintain productivity in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to build effective working relationships with vendors and internal partners.
• Current U.S. work authorization; visa sponsorship is not available.

Nice To Haves

• Prior procurement or purchasing experience; the company is willing to train the right candidate.
• Experience managing material orders through an ERP and/or purchase management system.
• Knowledge of commercial, industrial, or governmental electrical markets.

Responsibilities

• Review purchase orders for accuracy and completeness before issuing them to vendors.
• Source material requisitions through the company’s vendor network to identify suitable price, availability, value, and terms.
• Evaluate vendor quotes and support purchasing decisions based on overall value and project needs.
• Process purchase orders through the company’s accounting system and applicable vendor systems.
• Process order acknowledgements and coordinate deliveries with site personnel.
• Expedite critical orders through vendor relationships and other available resources.
• Maintain productive vendor relationships and communicate about orders, availability, pricing, deliveries, and issue resolution.
• Maintain procurement documentation to support accurate records and audit compliance.
• Assist Accounts Payable with invoice discrepancies, purchase order questions, and related issues.
• Provide additional administrative and operational support to the Purchasing Department as needed.

Benefits

• Company-paid medical, dental, vision, prescription drug, accident and sickness benefits, basic group life and AD&D, and Employee Assistance Program.
• Paid vacation, company-paid holidays, and paid sick leave.
• 401(k) retirement savings plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed