Assistant Purchasing Manager

Port Orange, City of • Port Orange, FL

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About The Position

The Assistant Purchasing Manager supports the Purchasing Manager in directing the city’s procurement strategies and activities to maximize efficiency and cost-effectiveness. The position manages the end-to-end acquisition of goods and services, builds vendor relationships to support quality performance and timely delivery, and researches and implements initiatives to reduce costs and improve municipal services.

The role also supervises subordinate purchasing personnel and assists or fills in for the Purchasing Manager as needed. As a member of the City’s Emergency Management Team, the employee is expected to perform duties assigned during emergency management operations and work assigned shifts. Failure to report for an emergency assignment may result in disciplinary action, up to and including termination.

Requirements

• Bachelor’s degree in Business Administration, Finance, or a related field.
• Five years of progressive experience in purchasing management.
• At least three years of purchasing experience is specified in the qualifications.
• Certified Public Purchasing Officer (CPPO) certification, or ability to obtain it within two years of appointment.
• Working knowledge of state and city laws and ordinances pertaining to purchasing.
• Ability to read, analyze, and interpret work-related documents.
• Ability to communicate effectively orally and in writing.
• Ability to comprehend and apply mathematical principles relevant to the position.
• Ability to follow and interpret written and oral instructions.
• Knowledge of materials and supplies used in city services.
• Knowledge of local businesses and suppliers.
• Ability to develop methods and procedures for controlling goods and services.
• Ability to write bid and RFP specifications.
• Working knowledge of Microsoft Excel, Word, PowerPoint, and Adobe software programs.
• Ability to perform each essential duty satisfactorily, with reasonable accommodation where applicable.

Responsibilities

• Procure goods and services in accordance with established policies and applicable law.
• Maintain the integrity, openness, and competitiveness of the public procurement process, seeking best-value procurements.
• Assist in managing purchasing strategies, programs, and activities to promote efficiency and cost-effectiveness.
• Research and implement initiatives to reduce costs, improve product and service quality, and ensure timely delivery.
• Assist departments and outside engineering firms with drafting specifications.
• Attend trade shows and maintain communication with vendors and their confidence.
• Assist in managing bid protests and making determinations in accordance with policies.
• Conduct research, analysis, and process improvements to identify better sources, prices, and terms in changing economic conditions.
• Manage emergency contracts and Emergency Operations Center (EOC) procurement activities.
• Develop and conduct procurement-related training programs for city departments.
• Administer procurement cards, including approvals and spend analysis.
• Approve contracts, requisitions, and change orders in the City’s ERP system, and generate purchase orders for city departments in accordance with city policies.
• Review the annual fixed-asset inventory and coordinate disposal of obsolete equipment and surplus inventory.
• Assist or fill in for the Purchasing Manager as needed and perform related work.
• Directly supervise subordinate purchasing personnel, including interviewing, hiring, training, assigning and reviewing work, mentoring, coaching, evaluating performance, addressing complaints, and taking disciplinary action in accordance with organizational policies and applicable laws.
• Perform duties assigned during emergency management operations and work shifts scheduled by the Emergency Management Director or designees.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager