Assistant Purchasing Manager

City of Pensacola•Pensacola, FL

About The Position

The Assistant Purchasing Manager performs responsible administrative and professional work assisting the Purchasing Manager with Purchasing operations. The role assists with materials management, including planning, procurement, control, and distribution, to meet City objectives and guidelines. It also manages procurement-related programs such as the Small Business Enterprise (SBE) and Veterans Preference programs. Work is performed under the general direction of the Purchasing Manager, with considerable independent judgment and initiative used to carry assignments through to completion. The recruitment range is $63,329.04–$73,993.50 annually, depending on knowledge and experience. The position is open only to City of Pensacola employees.

Requirements

Bachelor’s degree in a related field, three years of relevant experience, or an equivalent combination of education and experience.
Possess an appropriate driver’s license for equipment operated and any license, training, or certification required by law or regulation to complete assigned tasks.
Knowledge of pertinent theory, methods, procedures, and skills.
Knowledge of federal, state, and local laws and ordinances governing departmental activities.
Knowledge of departmental rules and regulations and City rules, policies, and procedures.
Knowledge of grades and qualities of equipment and supplies being purchased, sources of supply, and current price trends.
Knowledge of accounting practices and procedures, especially as they relate to government purchasing.
Ability to prepare clear and concise reports and communicate effectively in writing and speech.
Ability to exercise good judgment and make decisions.
Ability to establish and maintain effective working relationships with associates and the general public.

Responsibilities

Meet with interested vendors, send vendor applications, and enter vendor information into the database.
Research vendors, contracts, and relevant regulations.
Monitor governmental websites for ordinances, legislative text, and other pertinent documents.
Manage City and project distribution websites, including uploading documents and issuing formal solicitations on designated websites and platforms.
Maintain the Purchasing page, calendar, and listings on third-party platforms such as Demandstar and Central Bidding.
Receive and process submittals, ensuring completeness and accuracy.
Prepare tabulation sheets and communicate with departments regarding awards.
Train employees on procurement processes, including formal solicitations and database management.
Approve requisitions and provide guidance on entering requisitions, using software tools, and accessing relevant documents.
Organize events such as the Reverse Trade Show and Supplier Development Exchange.
Perform other related duties as assigned.