Purchasing Assistant

NY United Health Services•Binghamton, NY

12d

About The Position

The Purchasing Assistant at United Health Services supports procurement operations by helping ensure the timely flow of critical supplies. The role processes purchase orders, invoices, and reports accurately and promptly, helping maintain reliable supply continuity for patient care teams and other departments. It requires strong organization, attention to detail, responsive service, and effective relationships with departments and vendors. Within Procurement, UHS Supply Chain Operations, the Purchasing Assistant contributes to operational continuity across clinical and non-clinical departments. The role works under general supervision and uses judgment within defined procedures to resolve order discrepancies, escalate issues, and support compliant purchasing practices. It also supports accurate procurement records, reporting, audit readiness, stakeholder communications, and cross-coverage across Supply Chain. The position is scheduled for 20 hours per week on the day shift and is not eligible for benefits.

Requirements

High School Diploma or equivalent.
Up to 1 year of related experience in a role or field that provides transferable skills or knowledge relevant to the position.

Nice To Haves

Up to 1 year of healthcare experience working in the healthcare industry in any job function.

Responsibilities

Process purchase orders, invoices, and requisitions accurately to support timely procurement and uninterrupted patient care operations.
Monitor order status, document updates, and communicate delays to expedite orders and help departments receive critical supplies as expected.
Enter and maintain procurement data in materials management systems to ensure reliable records, reporting accuracy, and audit readiness.
Coordinate routine procurement reports, including open purchase order reports, to support supply chain visibility and informed decision-making.
Respond to internal and external inquiries through shared inboxes and phone communications.
Communicate effectively with internal and external customers using verbal, written, and electronic methods, including email, messaging platforms, and other digital tools.
Resolve order discrepancies within defined procedures, escalate issues, and support compliant purchasing practices.
Coordinate communications with vendors and stakeholders while upholding organizational standards.
Complete required training, education, and competency validations within established timelines.
Perform procurement activities in alignment with organizational policies, vendor guidelines, and applicable healthcare regulations.
Maintain accurate documentation and filing systems to support audits, financial integrity, and compliance standards.
Safeguard sensitive data by following security policies and procedures, using systems responsibly, and promptly reporting potential security incidents, risks, or policy violations.
As applicable, support cybersecurity and data protection requirements throughout the supplier lifecycle by coordinating vendor risk assessments, monitoring third-party compliance, and reporting identified supply chain or cybersecurity risks.
Support cross-coverage across Supply Chain to meet operational needs and ensure reliable service delivery.
Communicate clearly, professionally, and courteously to build dependable working relationships and provide responsive internal customer service.
Demonstrate UHS Values of Compassion, Trust, Respect, Teamwork, and Innovation in daily work and interactions.
Perform additional responsibilities as needed to meet department and organizational needs.