Purchasing Assistant

QXO•Winter Haven, FL

10d•Hybrid

About The Position

QXO is hiring a Purchasing Assistant to support purchasing and inventory operations. The role monitors inventory, assists with purchasing decisions, processes purchase orders, maintains records, and helps identify supply shortages and purchasing opportunities. It coordinates delivery schedules and logistics, communicates with suppliers and internal teams to resolve issues, and maintains positive working relationships. The Purchasing Assistant prepares reports on purchasing activity, inventory, and supplier performance; monitors market trends, product availability, pricing, and emerging technologies; and supports procurement documentation and compliance. The role uses Microsoft 365, including Excel, Outlook, and SharePoint, and helps develop spreadsheets, macros, and Power Automate workflows, as well as maintain SharePoint sites and improve department processes. Additional projects and responsibilities are assigned by the Purchasing Manager. The position is based in Winter Haven, Florida, with an in-person and hybrid arrangement determined by business needs. Light travel between locations across Central Florida may be required. The position may require lifting up to 40 pounds. Phone and eligible business-travel mileage reimbursement are provided.

Requirements

Some experience in business administration, office support, business management, or a related field.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
A customer-focused mindset and ability to build positive working relationships.
Strong time-management skills and ability to manage multiple priorities.
Ability to work independently while contributing to a collaborative team.
Interest in learning new technologies, improving processes, and developing business skills.
Basic proficiency with Microsoft Office applications.
Willingness to learn Excel automation, Power Automate, and SharePoint.
Ability to comply with applicable company policies and safety requirements.
Ability to lift up to 40 pounds when needed.

Responsibilities

Monitor inventory levels and assist with purchasing decisions to support business needs.
Prepare, process, and track purchase orders.
Maintain accurate purchasing records, including transactions, orders, receipts, and payments.
Assist with inventory planning and identify potential supply shortages or purchasing opportunities.
Coordinate and verify delivery schedules.
Communicate with suppliers and internal teams to resolve order, delivery, and product availability issues.
Track orders and assist with logistics related to inventory.
Build positive working relationships with suppliers and internal stakeholders.
Prepare and submit reports on purchasing activities, inventory, and supplier performance.
Monitor market trends, product availability, pricing, and emerging technologies.
Maintain procurement documentation and support compliance with company policies, laws, and regulations.
Use Microsoft 365 applications, including Excel, Outlook, and SharePoint, to support purchasing operations.
Develop and maintain Excel spreadsheets, macros, and automated workflows using Power Automate.
Design, update, and maintain SharePoint sites supporting procurement processes and information sharing.
Identify opportunities to improve purchasing workflows, reporting, and department efficiency.
Support additional projects and responsibilities as assigned by the Purchasing Manager.