Purchasing Assistant

Hunt Electric•Hudson, WI

18d•$54,272 - $74,752•Hybrid

About The Position

Baer Manufacturing is hiring a Purchasing Assistant to support its Manufacturing Purchasing team in Hudson, Wisconsin, and Georgetown, Texas. The role partners with procurement team members and vendors to purchase materials and equipment for projects, manage purchase orders and subcontract documentation, maintain vendor and procurement records in Spectrum and Remarcable, and support Buyers and Purchasing Managers with daily work and special projects. The position also assists with order tracking, shipment expediting, billing corrections, and accounting-related issues in coordination with Accounts Payable. The successful candidate is organized, customer-service focused, adaptable, and collaborative, and contributes ideas for improving processes and documenting best practices. The position operates in a professional office environment and regularly uses standard office equipment. It involves frequent sitting and standing, occasional bending, kneeling, reaching, stooping, or crouching, and may occasionally require lifting up to 10 pounds, as well as lifting files and opening file cabinets.

Requirements

High school diploma or equivalent.
1–3 years of experience supporting purchasing, inventory management, vendor relations, or related work.
Intermediate proficiency in Microsoft Word, Excel, and Outlook.
Ability to learn specialized purchasing software and ERP systems.
Clear and effective verbal and written communication skills.
Ability to resolve minor problems and escalate complex problems to Buyers, Senior Buyers, or the Purchasing Manager.
Ability to adapt to changing priorities and demonstrate a flexible, collaborative work style.
Ability to analyze information and make decisions aligned with department and company objectives.
Demonstrated ability to build effective relationships with immediate team members and other departments.

Nice To Haves

College or vocational degree.
Knowledge of the electrical industry, equipment, supplies, and materials.

Responsibilities

Work with procurement team members and vendors to purchase materials and equipment for Baer Manufacturing projects.
Enter purchase order information and generate purchase orders for vendors through Remarcable.
Generate subcontracts and subcontract change orders, and create and track subcontract documents, including certificates of insurance, signed contracts, and lien waivers.
Create and manage vendor information in Spectrum (ERP) and Remarcable.
Update and maintain procurement documentation, including new vendor forms, W-9s, certificates of insurance, Disadvantaged Business Certificates, Tax Exempt Certificates, and departmental SOPs.
Import and export purchase orders between Remarcable and Spectrum.
Support Buyers, Senior Buyers, and Purchasing Managers with daily tasks and special projects.
Assist Purchasing with material order tracking and shipment expediting.
Work with Accounts Payable to address accounting-related issues.
Identify process improvement opportunities and contribute ideas for developing and documenting best practices.
Assist in correcting overbillings.

Benefits

Medical, dental, and vision insurance premiums are 100% employer-paid for employees and their families; a cash benefit is available for opting out.
401(k) match.
Profit sharing.
Employee Stock Ownership Plan (ESOP).
Annual discretionary bonus based on company performance and individual contributions.
More than three weeks of PTO to start.
Paid holidays.
Sick time.
Flexible hybrid schedules for many positions.
Internal learning and development.
Employee Resource Groups.
Family-friendly work events.
Community volunteering.