Purchasing Assistant

Fort Lewis College•Durango, CO

12d•Onsite

About The Position

The Purchasing Assistant works in the Purchasing Department to support the ethical procurement and contracting of materials, supplies, services, and equipment for College departments and operations. The position provides information and assistance to College departments about fiscal rules and procedures and carries out formal and informal solicitation services in accordance with established College, State, and Federal policies and procedures. The role assists with administration of the College P-Card program, surplus and asset management, and materials handling, including shipping and receiving. It also supports procurement, contract, invoice, and expense-report processing and helps ensure compliance with applicable fiscal rules and laws. The position reports to the Director of Purchasing and does not supervise other positions. This is a permanent, hourly, ¾-time position for the full year. Typical hours are Tuesday through Friday, 8:00 a.m. to 5:00 p.m. The hourly rate is $20, with a comprehensive benefits package. The position requires less than 5% travel.

Requirements

Materials management experience.
Detail-oriented, with strong analytical and organizational skills.
Proficiency in Microsoft Office.
Good customer service skills.
Ability to work in a team environment.
Valid driver’s license and driving record in conformance with College policies.

Nice To Haves

Bachelor’s degree, or four years of relevant experience in lieu of a degree, or an equivalent combination of higher education and experience.
Demonstrated strong organizational and communication skills.
Forklift certification.

Responsibilities

Administer and coordinate procurement and contract functions to secure and maintain commodities and services needed by College departments.
Expedite delivery of purchased materials and resolve supplier issues involving replacements, incomplete orders, or damaged supplies.
Receive, examine, and process department invoice requests and expense reports; answer questions and provide information to College staff.
Help ensure procurement and contracting comply with College fiscal rules and applicable federal and state laws.
Assist the Director with the College P-Card program, including reviewing and processing applications, maintaining databases, issuing cards, and training employees on policies and procedures.
Coordinate Central Receiving receipts, deliveries, and shipping functions.
Maintain surplus items, including reissuing them on campus and making them available for public sale in accordance with College policies and procedures.
Maintain the Capital Asset list annually and work with the Director to determine asset disposal in compliance with College policy.
Demonstrate a commitment to diversity, equity, inclusion, and student success, and work with broadly diverse communities.
Maintain knowledge and awareness of digital accessibility, including the Americans with Disabilities Act and Section 508.
Perform other duties as assigned.