Purchasing Assistant
About The Position
The Purchasing Assistant at United Health Services supports the timely flow of critical supplies by processing purchasing documents and maintaining accurate procurement records. The role contributes to procurement efficiency and continuity across clinical and non-clinical departments, helping ensure patient care teams receive needed supplies. It works under general supervision, using judgment within defined procedures to address order discrepancies, escalate issues, and support compliant purchasing practices. The position also supports vendor and stakeholder relationships through responsive, professional communication and may provide cross-coverage across Supply Chain.
Requirements
- High school diploma or equivalent.
- Up to 1 year of related experience in a role or field providing transferable skills or knowledge relevant to the position.
Nice To Haves
- Up to 1 year of healthcare experience in any job function.
Responsibilities
- Process purchase orders, invoices, and requisitions accurately to support timely procurement and uninterrupted patient care operations.
- Monitor order status, expedite orders, document updates, and communicate delays to departments.
- Enter and maintain procurement data in materials management systems to support reliable records, accurate reporting, and audit readiness.
- Coordinate routine procurement reports, including open purchase order reports.
- Respond to internal and external inquiries through shared inboxes and phone communications.
- Communicate with internal and external customers verbally, in writing, by email, through messaging platforms, and via other digital tools.
- Resolve order discrepancies within defined procedures, escalate issues, and support compliant purchasing practices.
- Maintain accurate documentation and filing systems for audits, financial integrity, and compliance.
- Complete required training, education, and competency validations within established timelines.
- Conduct procurement activities in accordance with organizational policies, vendor guidelines, and applicable healthcare regulations.
- Safeguard sensitive data, follow security procedures, and promptly report potential security incidents, risks, or policy violations.
- As applicable, support cybersecurity and data protection across the supplier lifecycle by coordinating vendor risk assessments, monitoring third-party compliance, and reporting supply chain or cybersecurity risks.
- Support cross-coverage across Supply Chain to meet operational needs.
- Demonstrate UHS values and perform additional responsibilities as needed to meet department and organizational needs.
Benefits
- The position is not eligible for benefits.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
