Purchasing Assistant (Part-Time)
About The Position
The Purchasing Assistant manages product workflows across supply chain coordination, inventory tracking, purchasing, logistics paperwork, and daily financial records. The role monitors domestic inventory reorder points, handles weekly international purchasing, and maintains accurate records in QuickBooks Desktop. It is an on-site, part-time position in Phoenix, Arizona, for approximately 20–25 hours per week. Office hours are Monday through Friday, 7:00 AM–4:00 PM, with flexible in/out times around a set weekly schedule. The position is strictly sedentary and clerical, with no heavy lifting or physical receiving dock labor required.
Requirements
- Strong working familiarity with QuickBooks Desktop and the Microsoft Office Suite, including Word and Outlook.
- Advanced ability to navigate, update, and build Excel forms, formulas, and worksheets.
- Comfort with arithmetic and logistical reasoning to calculate inventory limits, order sizes, and financial balances.
- Clear, professional written communication with domestic and international business partners.
- Positive, team-oriented attitude, professional demeanor, and drive to meet collective company goals.
Responsibilities
- Monitor inventory levels daily and calculate domestic reorder thresholds to prevent stockouts.
- Oversee international purchasing logistics on a weekly schedule.
- Process daily order entries in QuickBooks Desktop.
- Receive physical inventory into QuickBooks Desktop.
- Manage Accounts Receivable (AR) billing.
- Match receiving tickets to purchase orders and organize logistics tracking.
- Prepare outgoing shipping paperwork.
- Use Outlook, Word, and spreadsheets to communicate with vendors, carriers, and internal team members.
Benefits
- Major holidays are included as paid time off (PTO).
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What This Job Offers
Job Type
Part-time
Education Level
No Education Listed
