Purchasing Assistant

HME Careers•Carlsbad, CA

17d

About The Position

HME is hiring a Purchasing Assistant to support procurement functions and administrative tasks while working closely with Buyers and Planners and liaising with departments across Supply Chain. The role includes communicating with suppliers, tracking purchase orders and delivery schedules, supporting manufacturing and shipping requirements, and addressing invoice and receiving issues. The position is in a work environment that is usually quiet to moderate, with occasional loud noise and frequent contact outside the department or company.

Requirements

Associate degree.
At least 1 year of work-related experience in supply chain, inventory control, or logistics.
Experience working in a manufacturing environment.
Functional knowledge of supply chain.
Detail-oriented and organized.
Experience with transactional processes or data entry.
Proficient in MS Office, email, and Excel.

Nice To Haves

Customer service background and experience preferred.

Responsibilities

Provide accurate, time-sensitive administrative support to Buyers and Planners.
Contact suppliers by phone or email to confirm expected material delivery dates and notify the Buyer or Planner of potential delays.
Gather daily lists of purchase orders that need review to meet manufacturing and shipping requirements.
Update purchase order delivery schedules based on supplier acknowledgements.
Provide the Supply Chain team with real-time updates on delivery timelines.
Collaborate with procurement teams to manage orders based on lead times, business needs, and price changes.
Resolve invoice problems and receiving discrepancies.
Use reports to identify and resolve issues.
Use knowledge gained from daily activities to recommend process improvements.