Purchasing & IT Administrative Assistant

TRITON STONE NEW ORLEANS LLC•New Orleans, LA

About The Position

Triton Stone Group is seeking a detail-oriented and highly organized Purchasing & IT Administrative Assistant to support its IT, Systems, Purchasing, and Supply Chain teams. The role manages company technology assets, coordinates employee onboarding and offboarding, supports mobile device administration, assists with forecasting and purchasing processes, and provides administrative support across multiple departments. The ideal candidate is proactive, tech-savvy, able to manage multiple priorities, and committed to maintaining accurate records and delivering excellent internal customer service.

Responsibilities

Maintain accurate records of company computers, mobile devices, accessories, and technology inventory.
Coordinate equipment setup and distribution for new hires and employee transfers.
Track device shipments, returns, and asset assignments.
Conduct periodic audits to ensure inventory accuracy and compliance.
Assist with computer procurement, replacements, and equipment lifecycle management.
Manage company asset tagging and inventory documentation.
Maintain records for company-issued mobile devices and assigned users.
Assist with mobile device orders, upgrades, activations, and account changes.
Update user and location information within mobile management platforms.
Support administration of Apple Business Manager and Workspace ONE.
Perform monthly audits to ensure mobile device records remain accurate.
Support employee onboarding activities, including technology setup and account coordination.
Process employee offboarding requests and ensure recovery of company assets.
Maintain onboarding and offboarding tracking systems and documentation.
Coordinate with managers and internal departments to ensure a seamless employee transition process.
Assist with scheduling platform administration, including maintaining employee profiles and calendars.
Compile and maintain operational data for company reporting.
Manage and update the Microsoft tenant to keep Azure listings and groups current.
Provide general administrative support for IT and Systems initiatives.
Generate and maintain weekly and monthly inventory and sales forecasting reports.
Prepare, update, and organize forecasting files and supporting documentation.
Monitor purchase order status and update records with supplier and shipping information.
Maintain accurate ETA, production, and shipment tracking information.
Assist planners with purchase order creation, modifications, transfers, and documentation.
Support drop-ship and special-order purchasing activities.
Maintain purchasing records, notes, and supporting documentation throughout the procurement process.
Manage Brazil and Italy buying trips by adding purchases to summaries from supplier emails, organizing supplier pictures, and assisting with purchase order creation.