Administrative Assistant – Purchasing Department

Abl Wholesale Distributors•Columbiana, OH

2d•Onsite

About The Position

ABL Wholesale Distributors is hiring an Administrative Assistant for its Purchasing Department due to company growth. Based at the company’s offices in Columbiana, Ohio, the role reports to the Purchasing Manager and works with warehouse supervisors. The position provides administrative and operational support to the Purchasing Team, including supplier and product research, vendor coordination, inventory monitoring, documentation, and trade show logistics.

Requirements

3–5 years of administrative experience.
Proficiency with Microsoft Office 365 programs, including Word, Excel, Outlook, and PowerPoint.
Excellent organizational, time-management, negotiation, written, and verbal skills.
Strong analytical skills.
Valid driver’s license.
U.S. work authorization.

Responsibilities

Provide administrative support to the Purchasing Team, including managing communications and coordinating documentation for internal and external contacts.
Assist with identifying and organizing information about new suppliers, programs, and products, and compile and present findings to Purchasing Management as needed.
Liaise between vendors, the warehouse, and Accounts Payable to resolve invoice discrepancies, product issues, and delivery concerns in a timely manner.
Coordinate logistics and provide hands-on support during annual Trade Show planning, setup, and execution.
Request and track product specifications from vendors and ensure required data is accurately entered into internal systems such as AS400.
Monitor inventory reports and help maintain stock levels by organizing data based on customer demand and historical sales trends.
Collaborate with Purchasing Management, Warehouse Supervisors, and the Inventory Manager to confirm item setup, order placement, and on-time product delivery.
Verify that prebook items have shipped to all contracted accounts.
Support other administrative tasks and take on additional responsibilities as business requirements evolve.