Administrative Assistant – Purchasing Department

ABL WHOLESALE DISTRIBUTORS • Columbiana, OH

3d • Onsite

About The Position

ABL Wholesale Distributors is adding an Administrative Assistant to support its Purchasing Department following recent growth. The role is based at the company’s offices in Columbiana, Ohio, reports to the Purchasing Manager, and works with warehouse supervisors. The Administrative Assistant provides support to the Purchasing Team, coordinates information and documentation with internal and external contacts, helps maintain product and inventory data, and liaises with vendors, the warehouse, and Accounts Payable. The role also provides logistical and hands-on support for the annual Trade Show and performs other administrative duties as business needs evolve.

Requirements

• 3–5 years of administrative experience.
• Proficiency with Microsoft Office 365 programs, including Word, Excel, Outlook, and PowerPoint.
• Excellent organizational and time-management skills.
• Excellent negotiation, written, and verbal skills.
• Strong analytical skills.
• Valid driver’s license.
• U.S. work authorization.

Responsibilities

• Provide administrative support to the Purchasing Team, including managing communications and coordinating documentation for internal and external contacts.
• Identify and organize information on new suppliers, programs, and products; compile and present findings to Purchasing Management as needed.
• Act as a liaison between vendors, the warehouse, and Accounts Payable to resolve invoice discrepancies, product issues, and delivery concerns in a timely manner.
• Coordinate logistics and provide hands-on support during annual Trade Show planning, setup, and execution.
• Request and track product specifications from vendors and ensure required data is accurately entered into internal systems such as AS400.
• Monitor inventory reports and organize data based on customer demand and historical sales trends to help maintain stock levels.
• Collaborate with Purchasing Management, Warehouse Supervisors, and the Inventory Manager to confirm item setup, order placement, and on-time product delivery.
• Verify that prebook items have shipped to all contracted accounts.
• Support various administrative tasks and take on additional responsibilities as business requirements evolve.

Benefits

• Medical
• Dental and vision
• 401(k)
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed