PURCHASING ASSISTANT

UHS•SAUTEE, GA

13d

About The Position

The Purchasing Assistant is responsible for purchasing, accounts payable, and payroll duties for the company, including vendor invoices, contractor pay, and payroll processing. The role prepares and tracks purchase orders, verifies deliveries, reconciles facility expenses and invoices, processes payroll for assigned facilities, and provides service to internal and external customers. The position is based at Black Bear Lodge, a residential treatment center in northern Georgia operated by Foundations Recovery Network.

Requirements

High school diploma or GED.
At least 2 years of experience in a business office environment.

Responsibilities

Prepare purchase orders by verifying specifications and prices, obtaining substitute-item recommendations from UHS Premier Vendors, and securing approval from the requesting department manager.
Obtain CFO or CEO approval for all facility purchase orders.
Forward orders to vendors and monitor and expedite orders.
Verify received items against orders and resolve shipment errors with vendors.
Attach invoice or proof of purchase to each purchase order.
Maintain a spreadsheet of purchase orders and expenses.
Reconcile facility bills and invoices and allocate expenses.
Attach facility bills and invoices to the original purchase orders.
Obtain CFO or CEO approval for bills and invoices and submit them to corporate finance.
Collect, analyze, and summarize data and trends to provide purchasing planning and control information.
Respond to vendor inquiries about payments and account history.
Reconcile facility monthly credit cards.
Send monthly accruals to the CFO.
Assist the CFO with vendor contracting.
Maintain payroll exception sheets for assigned facilities.
Process payroll through Pro Workforce Management for assigned facilities.
Provide customer service to internal and external customers.
Maintain files for vendor invoices.
Reconcile petty cash at the end of each month.