Payroll Specialist Jobs

About The Position

Requirements

• 3–5 years of payroll experience, preferably with a multi-entity or multi-location employer.
• Working knowledge of federal and New Jersey payroll tax and wage and hour regulations.
• Experience with Paychex Flex or a comparable payroll platform.
• Intermediate Excel skills, including lookups and pivot tables.
• Strong attention to detail and ability to manage recurring deadlines.
• Discretion in handling confidential employee information.

Nice To Haves

• Pennsylvania and Delaware payroll experience.
• Familiarity with property management or accounting software such as RealPage.
• Associate’s or bachelor’s degree in accounting, business, or a related field.
• FPC or CPP certification.

Responsibilities

• Process biweekly payroll for corporate and site-level employees across multiple properties and legal entities.
• Review and verify timekeeping data, including hourly, overtime, on-call, and emergency maintenance hours, and resolve discrepancies with supervisors.
• Maintain employee payroll records, including new hires, terminations, pay rate changes, deductions, garnishments, and direct deposit updates.
• Administer benefit deductions, 401(k) contributions, and other withholdings in coordination with Human Resources.
• Allocate payroll costs to the correct properties, departments, and general ledger accounts, and prepare payroll journal entries.
• Reconcile payroll accounts and assist with month-end close.
• Support quarterly and year-end reporting, including W-2s and applicable multi-state tax filings.
• Respond promptly and professionally to employee payroll questions.
• Assist with audits, workers’ compensation reporting, and compliance with federal, state, and local wage and hour laws.
• Identify opportunities to improve payroll processes and system efficiency.

Benefits

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and paid holidays
• Employee housing discount
• Employee discounts
• Training and development
• Wellness resources
• Company parties
• Employee housing discount