Payroll Specialist

Quanta Services • Aurora, CO

5d

About The Position

The Payroll Specialist is responsible for accurate and timely payroll processing while maintaining compliance with union agreements, regulatory requirements, and company policies. The role supports payroll administration, reporting, and recordkeeping and requires strong attention to detail in a fast-paced environment.

The position processes weekly union payroll and biweekly non-union payroll, validates timekeeping information, maintains employee payroll records, prepares certified payroll and project documentation, and supports audits. It also researches payroll discrepancies, responds to employee inquiries, coordinates benefit and union fringe reporting, and supports payroll system updates and process improvements.

Most work takes place in a typical office environment, with occasional travel to construction job sites. Site visits may involve typical construction conditions, including extreme temperatures, noise, dust, mud and debris, welding, leading edges, trenching, shoring, and confined spaces. The employee may need to visit multiple locations in a day.

Requirements

• Experience in payroll processing or a related field.
• Proficiency in Microsoft Excel.
• Ability to anticipate and meet internal customer needs.
• Strong communication, interpersonal, and organizational skills.
• High level of attention to detail and data accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong understanding of payroll processes and compliance requirements.
• Professional discretion when handling sensitive employee information.
• Proven ability to manage complex payroll processes accurately and efficiently.
• Demonstrated success ensuring compliance with union agreements and regulatory requirements.
• Experience maintaining organized payroll documentation and supporting audit processes.
• Track record of resolving discrepancies and improving payroll workflows.

Nice To Haves

• Familiarity with JD Edwards and Kofax.
• Experience processing union payroll.

Responsibilities

• Process weekly union payroll and biweekly non-union payroll in compliance with IBEW labor agreements and applicable regional requirements.
• Review and validate timesheets, collaborating with field leadership, project teams, and HR to ensure accuracy in hours, classifications, and job costing.
• Maintain payroll records, including employee status changes, deductions, garnishments, and tax withholdings.
• Support onboarding by entering and verifying payroll-related information for new hires.
• Prepare and submit certified payroll reports and OCIP/DCIP documentation in accordance with project and government requirements.
• Ensure compliance with federal, state, and union regulations, including prevailing wage and labor requirements.
• Maintain organized payroll records in accordance with legal and company retention policies.
• Support internal, union, and government audits through documentation and coordination.
• Research and resolve payroll discrepancies, including uncashed checks, stop payments, and retroactive adjustments.
• Respond professionally and confidentially to payroll-related inquiries.
• Partner with HR and the parent company to ensure accurate benefit deductions and reporting of union fringe benefits.
• Assist with or lead payroll system updates, implementations, or process improvements.
• Identify opportunities to improve payroll accuracy and efficiency.
• Perform additional duties as assigned.

Benefits

• A variety of healthcare coverage options, effective the first of the month after hire for eligible full-time employees.
• A substantial amount of paid time off.
• A generously matched and fully vested 401(k), with immediate eligibility to contribute.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed