Union Payroll Specialist

Quanta Services • Aurora, CO

3d

About The Position

The Union Payroll Specialist supports accurate, timely, and compliant payroll administration for union and prevailing-wage work at Intermountain Electric (IME). Working across Payroll, HR, Operations, Project Accounting, and the General Superintendent, this role translates collective bargaining requirements, wage determinations, finalized MOU terms, and project-specific labor requirements into payroll setup, reporting, and remittance. The Specialist is a subject matter expert for union and certified payroll compliance, helping identify discrepancies, meet reporting obligations, and maintain audit-ready documentation.

The position coordinates OCIP and applicable CCIP reporting; administers union dues, fringe benefits, and trust contributions; supports certified payroll and prevailing-wage compliance; sets up project wage rates and classifications; and coordinates implementation of finalized MOU terms. It also supports union inquiries, audits, and reporting while routing labor-relations interpretation, grievances, and negotiations to the appropriate owner.

Most work is performed in a typical office environment, with occasional travel to construction sites. The role may require visiting multiple locations in one day. IME offers full-time employees a comprehensive benefits package, including healthcare choices effective the first of the month after hire, substantial PTO, and immediate eligibility to contribute to a generously matched, fully vested 401(k). The anticipated salary range is $68,000–$92,000, depending on experience and qualifications.

Requirements

• Associate’s degree in Business, Accounting, Finance, or a related field, or an equivalent combination of education and experience.
• Demonstrated knowledge of payroll, including exposure to union and/or prevailing-wage environments.
• Knowledge of certified payroll reporting, prevailing-wage requirements, collective bargaining agreement structures, and OCIP/CCIP programs, with the ability to apply them in a payroll environment.
• Strong attention to detail, organization, and follow-through, with the ability to manage competing deadlines and compliance requirements across multiple projects.
• Proficiency with payroll systems and Excel.
• Strong written and verbal communication skills, including the ability to explain complex payroll, compliance, and contractual requirements across Operations, HR, Payroll, and other stakeholders.
• Ability to coordinate union and prevailing-wage payroll requirements accurately and consistently, and to recognize when contract interpretation, grievances, or negotiations must be escalated.
• Ability to maintain accurate, audit-ready reporting and documentation and proactively identify discrepancies.
• Ability to build cross-functional alignment so wage, fringe, dues, classification, and effective-date changes are understood and implemented consistently.
• Authorization to work for any employer in the United States; the employer is unable to sponsor or take over sponsorship of an employment visa.

Nice To Haves

• Experience with certified payroll reporting software and portals.
• JDE experience.
• Experience processing payroll in the electrical, construction, or related industries.

Responsibilities

• Coordinate and oversee OCIP and, where applicable, CCIP reporting for active projects in accordance with contract requirements.
• Maintain wrap-up program records and proactively manage reporting deadlines across multiple concurrent projects.
• Administer union dues, fringe benefits, and trust fund contributions in accordance with applicable collective bargaining agreements, including calculations, payroll deductions, remittances, and current rates and schedules by local or union.
• Reconcile union deductions and contributions against payroll activity, investigate discrepancies, and coordinate corrections before submission.
• Monitor scheduled CBA wage and fringe escalation dates outside active MOU negotiations and coordinate timely payroll system updates.
• Serve as the primary payroll contact for union trust fund audits, compiling contribution, dues, and payroll records and coordinating responses to auditor requests.
• Coordinate weekly and as-required certified payroll reporting for prevailing-wage and public works projects, ensuring accurate, timely submissions with appropriate documentation.
• Analyze project wage determinations, including determinations published through SAM.gov, and monitor modifications to keep required rates current.
• Monitor project-level apprentice-to-journeyman ratios and other certified payroll requirements.
• Administer certified payroll reporting systems and portals, including LCP tracker and state-specific platforms, supporting access, submissions, and ongoing reporting while maintaining audit-ready records.
• Partner with Operations and Project Accounting to establish appropriate wage rates, fringe rates, and job classifications in the payroll system before the first payroll run for new union and prevailing-wage projects.
• Coordinate between the General Superintendent, Payroll, and HR to translate finalized union-specific MOU terms into payroll actions.
• Document and coordinate changes to wages, dues percentages, benefit and fringe contributions, and effective dates.
• Review finalized MOU terms against current payroll system configuration, including JDE setup, and identify discrepancies early.
• Review union hiring hall and dispatch activity against payroll to support accurate classification, wage rate, and local assignment.
• Escalate unresolved questions and contract-language ambiguities to the General Superintendent or HR rather than independently interpreting contract language.
• Facilitate communication between Payroll and HR on union-related payroll matters and provide accurate supporting data and documentation for union inquiries, audits, and reporting.
• Recognize grievances, negotiations, and labor-relations interpretation matters and route them to the appropriate owner.
• Perform additional duties as assigned.

Benefits

• A variety of healthcare coverage options for full-time employees, effective the first of the month after hire.
• Substantial paid time off.
• Immediate eligibility to contribute to a generously matched and fully vested 401(k).

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree