Union Payroll Administrator

Aston Carter•Frankfort, IL

4d•$25 - $33•Onsite

About The Position

The Union Payroll Administrator oversees end-to-end weekly payroll processing for union construction employees, ensuring accurate timesheet entry, compliant tax filing, and precise handling of union payroll requirements. The role maintains employee payroll records, coordinates with other departments to ensure data integrity, provides payroll reporting to management, and responds professionally to employee payroll questions. This position is based onsite at the company’s corporate office in Frankfort, Illinois. The office is described as professional and collaborative, with a family-style culture. The organization is growing and investing in payroll and ERP systems. The role is contract-to-hire and pays $24.83–$33.25 per hour. Eligible benefits for this temporary role may include medical, dental and vision coverage; critical illness, accident and hospital coverage; a 401(k) plan; life insurance; short- and long-term disability; a health spending account; transportation benefits; an employee assistance program; and time off or leave. Per diem in addition to hourly pay is mentioned for employees who travel.

Requirements

The posting states “35 years of payroll experience,” preferably in a dedicated payroll office.
Construction union payroll experience and a strong understanding of union rules and related complexities.
Hands-on experience using TRACK union payroll software.
Strong understanding of transaction flows in an integrated, automated payroll accounting system.
Ability to maintain confidentiality and exercise discretion with sensitive information.
Strong problem-solving and judgment skills, with close attention to detail and accuracy.
Strong organizational skills and ability to manage multiple deadlines in a fast-paced environment.
Proficiency with Excel, including pivot tables, and familiarity with ERP systems such as Vista.
Clear, professional communication with employees and internal stakeholders about payroll matters.

Nice To Haves

Four or more years of payroll-office experience is highly preferred.
Union construction payroll experience is highly preferred.
TRACK union payroll system experience is highly preferred.
Administrative or office experience within a construction company, or a strong understanding of union environments.
Proactive, motivated, team-oriented approach and strong interpersonal skills.
Comfort working in a growing organization with evolving processes and an expanding project portfolio.
Ability to work in a collaborative, family-style environment.

Responsibilities

Review, verify, and enter weekly employee timesheets, including regular, overtime, and double-time hours.
Prepare and process weekly payroll for approximately 70 or more union employees based on approved timesheets.
Track and deduct garnishments and other special payroll deductions in accordance with regulations and company policies.
Process paychecks and direct deposits accurately and on time.
Answer employee payroll inquiries and provide professional, customer-focused support.
Investigate payroll errors using past records and make wage corrections or adjustments when necessary.
Coordinate with other departments to maintain accurate employee data in the payroll system.
Administer the electronic timekeeping system, including setting up new employees, monitoring approved timesheets, and ensuring valid data transfers to and from the payroll service.
Maintain accurate employee payroll records and enter changes correctly and promptly.
Review employee changes for proper authorization and compliance with company policies and federal, state, and local regulations.
Provide weekly payroll reports and other payroll-related information to management as needed.
File federal, state, and local payroll taxes on time.
Complete year-end reporting, including employee W-2 and employer W-3 forms.
Use TRACK union payroll software and related systems, including Excel and Vista, for payroll processing and reporting.
Maintain confidentiality and discretion when handling sensitive payroll and employee information.
Meet deadlines and maintain accuracy while working under pressure.