Union Payroll Associate

Matrix Service Company • Tulsa, OK

5d • Onsite

About The Position

The Union Payroll Associate is responsible for accurately and promptly processing U.S. and Canadian weekly and biweekly union payrolls. The role maintains employee payroll records and union payroll classes, prepares monthly union reports and remittances, and resolves routine payroll inquiries and issues. It supports payroll operations by ensuring transactions are processed correctly and in accordance with established procedures. This position will be filled in the company’s Tulsa, Oklahoma office.

The associate processes payroll, maintains payroll system data, supports union payroll activities, prepares payroll reports and filings, assists with payroll account reconciliation and year-end activities, and provides payroll information to internal and external stakeholders. The role also supports audits, collaborates with the Payroll team to meet deadlines, and handles employee payroll information confidentially. Additional hours, including occasional overtime, may be needed to meet payroll processing deadlines.

Requirements

• At least 2 years of payroll experience; preferably in a team environment.
• Experience processing multi-state payroll.
• Basic understanding of payroll processes and willingness to learn payroll laws, regulations, and company policies.
• Working knowledge of payroll practices, tax reporting requirements, garnishments, and payroll regulations.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Strong organizational and analytical skills, including the ability to identify discrepancies and assist in resolving payroll issues.
• Effective verbal and written communication skills and ability to interact professionally with employees, management, and external contacts.
• Ability to identify routine discrepancies and escalate issues as appropriate.
• Self-motivated, with strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Ability to maintain confidentiality and appropriately handle sensitive employee information.
• Ability to work additional hours, including occasional overtime, to meet payroll processing deadlines.
• Applicants must be currently authorized to work in the United States on a full-time basis.

Nice To Haves

• Experience with union payroll in a construction environment.
• Associate degree in Accounting or a related field; equivalent accounting coursework of 6–9 credit hours is considered.
• Canadian payroll experience.

Responsibilities

• Support the Company’s commitment to safety and its Core Values, and adhere to the Code of Business Conduct and Ethics.
• Process accurate and timely U.S. and Canadian weekly and biweekly payrolls, including reviewing timesheets, entering payroll data, balancing payrolls, and distributing checks and direct deposit advices.
• Maintain employee payroll records and system data, including tax withholding elections, direct deposits, status changes, payroll classes, benefit deductions, and other payroll-related information.
• Support union payroll activities by maintaining union codes, deductions and fringe benefit information; preparing union reports; processing retroactive adjustments; and assisting with remittances.
• Research and resolve routine payroll discrepancies, employee inquiries, and payroll-related issues in accordance with applicable laws, regulations, and company procedures.
• Prepare certified payroll reports, union reports, and other required payroll filings and payments.
• Assist with reconciliation of assigned payroll-related general ledger accounts and other payroll accounting activities.
• Support year-end payroll activities as required.
• Provide payroll reports, wage and employment verifications, and payroll-related information to employees, management, Accounting, Human Resources, Operations, Project Managers, and external agencies as needed.
• Assist with payroll processing and reporting to help ensure operations are accurate and on schedule.
• Support internal and external payroll, union, and compliance audits by gathering assigned documentation.
• Collaborate with Payroll team members on daily activities and established deadlines.
• Maintain confidentiality of employee payroll information and comply with company policies and procedures.
• Perform other related duties and special projects as assigned.

Benefits

• Medical, dental, and vision plans covering eligible employees and dependents.
• Disability benefits.
• Life and AD&D insurance.
• Employee assistance program (EAP).
• 401(k) plan with company match.
• Employee stock purchase plan (ESPP).
• Wellness program.
• Adoption assistance.
• Some employees may be eligible for paid time off, tuition reimbursement, and a performance or safety bonus program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed