Senior Union Payroll Associate

Fox • New York, NY

8d

About The Position

The Senior Union Payroll Associate processes accurate and timely multi-state, multi-company weekly and bi-weekly payrolls for union and non-union freelance employees. The role requires comprehensive knowledge of union collective bargaining agreements and applicable federal, state, and local regulations related to wage garnishment, taxation, and wage-and-hour law.

This role has no direct people responsibilities but independently coordinates with payroll associates, leaders, and teams across the company to meet deadlines, improve processes, and enhance the employee experience. The associate provides subject matter expertise on union payroll, timekeeping, and paid time off rules; resolves employee and management questions and escalations; supports implementation and training for a new timekeeping system; and helps maintain accurate procedures and internal controls.

Requirements

• At least 4 years of hands-on union payroll processing experience.
• Experience interpreting and setting up levies, garnishments, child support, and other involuntary wage assignment orders.
• Experience and knowledge of automated time and attendance systems.
• Experience initiating and leading standardization and process improvement initiatives.
• Strong working knowledge of FLSA and federal, state, and local wage-and-hour and tax regulations.
• Ability to interpret collective bargaining agreements for pay and paid time off rules.
• Strong interpersonal skills; approachable, responsive, and team-focused.
• Intermediate Excel skills, including VLOOKUP and pivot tables.
• Excellent verbal and written communication skills.
• Excellent judgment, analytical, and problem-solving skills.
• Professionalism and ability to deliver high-quality customer service and establish and maintain effective collaborative working relationships.

Nice To Haves

• Experience with IBEW, IATSE, AFTRA, and/or NABET collective bargaining agreements.
• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation.
• Experience with Workday Payroll.

Responsibilities

• Process weekly and bi-weekly payrolls for union and non-union freelance employees across multiple states and companies, in accordance with collective bargaining agreements, company policies, and applicable regulations.
• Process on-demand, retroactive, and one-time payments; tax adjustments; stop payments; void checks; direct deposit reversals; and overpayment collections.
• Interpret and set up levies, garnishments, child support, and other involuntary wage assignment orders in the payroll system within the regulated period.
• Apply union pay and paid time off rules and timekeeping processes, and answer employee questions.
• Provide testing support for implementation of a new timekeeping system and assist with team training.
• Conduct pre-payroll audits of earnings, deductions, benefits, garnishments, and tax setups to prevent pay-impacting errors.
• Audit and reconcile union-related inputs, including dues, initiation fees, and retirement contributions, for accuracy and compliance with collective bargaining agreements.
• Apply proper taxation to employee payments, including employer-paid union benefits, and address employee questions.
• Review, test, and update Standard Operating Procedures to maintain accuracy, compliance, and process efficiency.
• Provide subject matter expertise on union timekeeping rules, paid time off plans, collective bargaining agreements, and related documents.
• Assist employees and management with union payroll questions, concerns, and requests using effective communication and technical expertise.
• Resolve customer issues and escalations in a timely manner, document root cause analyses, and implement remedial procedures to address identified gaps.
• Ensure compliance with company policies, internal controls, and SOX controls.
• Coordinate with associates, leaders, and other teams to meet deadlines and advance process improvement initiatives.

Benefits

• Medical, dental, and vision coverage.
• Insurance.
• 401(k) plan.
• Paid time off.
• Other benefits in accordance with applicable plan documents.
• Benefits for union-represented employees in accordance with the applicable collective bargaining agreement.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed