Union Payroll Specialist

Intermountain Electric Inc • Aurora District, CO

5d • $68,000 - $92,000

About The Position

The Union Payroll Specialist supports accurate, timely, and compliant payroll administration for union and prevailing-wage work at Intermountain Electric (IME). The role works across Payroll, HR, Operations, Project Accounting, and the General Superintendent to convert collective bargaining requirements, wage determinations, finalized MOU terms, and project-specific labor requirements into payroll setup, reporting, and remittance. The Specialist serves as a subject matter expert for union and certified payroll compliance, identifies discrepancies, meets reporting obligations, and maintains audit-ready documentation.

The position coordinates OCIP and applicable CCIP reporting; administers union dues, fringe benefits, and trust contributions; manages certified payroll and prevailing-wage compliance; and establishes project wage rates, fringe rates, and classifications in the payroll system. It coordinates implementation of finalized MOU terms, reviews hiring hall and dispatch activity against payroll, and partners with HR and other functions on union payroll matters. Contract-language ambiguities, grievances, negotiations, and labor-relations matters are routed to the appropriate owner rather than independently interpreted.

Most work takes place in a typical office environment, with occasional travel to construction job sites. Site conditions may include extreme temperatures, noise, dust, mud, debris, welding, leading edges, trenching, shoring, and confined spaces. Multiple locations may need to be visited in one day. The stated salary range is $68,000–$92,000, with final compensation based on education, experience, relevant skills, and internal equity. Applicants must be authorized to work for any U.S. employer; visa sponsorship is not available.

Requirements

• Demonstrated knowledge of certified payroll reporting, prevailing-wage requirements, collective bargaining agreement structures, and OCIP/CCIP programs, with the ability to apply them in a payroll environment.
• Strong attention to detail, organization, and follow-through, with the ability to manage competing deadlines and compliance requirements across multiple projects.
• Proficiency with payroll systems and Excel.
• Strong written and verbal communication skills and ability to translate complex payroll, compliance, and contractual requirements for stakeholders across Operations, HR, Payroll, and other functions.
• Demonstrated successful experience coordinating union and prevailing-wage payroll requirements accurately and consistently, including recognizing when contract interpretation, grievances, or negotiations need escalation.
• Ability to maintain accurate, audit-ready reporting and documentation and proactively identify discrepancies.
• Ability to build cross-functional alignment so wage, fringe, dues, classification, and effective-date changes are implemented consistently.
• Associate’s degree in Business, Accounting, Finance, or a related field, or an equivalent combination of education and experience.
• Demonstrated payroll knowledge, including exposure to union and/or prevailing-wage environments.

Nice To Haves

• JDE experience.
• Experience with certified payroll reporting software and portals.
• Experience processing payroll in the electrical, construction, or related industries.

Responsibilities

• Coordinate and oversee OCIP and, where applicable, CCIP reporting for active projects; maintain program records and manage reporting deadlines.
• Administer union dues, fringe benefits, and trust fund contributions according to applicable collective bargaining agreements, including calculations, deductions, remittances, and current rate schedules.
• Reconcile union deductions and contributions against payroll, investigate discrepancies, and coordinate corrections before submission.
• Monitor scheduled collective bargaining agreement wage and fringe escalation dates and coordinate timely payroll-system updates.
• Serve as the primary payroll contact and subject matter expert for union trust fund audits; compile records and coordinate responses to auditor requests.
• Coordinate accurate and timely weekly and as-required certified payroll reporting for prevailing-wage and public works projects, supported by appropriate documentation.
• Analyze project wage determinations, including those published through SAM.gov, and monitor modifications to keep required rates current.
• Monitor project-level apprentice-to-journeyman ratios and other certified payroll requirements.
• Administer certified payroll reporting systems and portals, including LCP tracker and state-specific platforms; support access and submissions and maintain audit-ready records.
• Partner with Operations and Project Accounting to establish appropriate wage rates, fringe rates, and job classifications in the payroll system before the first payroll run for new projects.
• Coordinate finalized union-specific MOU terms among the General Superintendent, Payroll, and HR, documenting changes and effective dates for payroll configuration.
• Review finalized MOU terms against current payroll configuration, including JDE setup, and identify discrepancies.
• Review union hiring hall and dispatch activity against payroll to support accurate classifications, wage rates, and local assignments.
• Escalate contract-language ambiguities and matters involving grievances, negotiations, or labor-relations interpretation to the appropriate owner.
• Facilitate communication between Payroll and HR on union payroll matters and provide data and documentation for union inquiries, audits, and reporting.
• Perform additional duties as assigned.

Benefits

• Comprehensive benefits package with a variety of healthcare coverage options; coverage becomes effective the first of the month after hire.
• Substantial paid time off (PTO).
• Immediately eligible to contribute to a generously matched, fully vested 401(k).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree