Union Payroll Associate

Matrix Service Company • Tulsa, OK

4d • Onsite

About The Position

The Union Payroll Associate processes U.S. and Canadian weekly and biweekly union payrolls accurately and on schedule. The role maintains employee payroll records and union payroll classes, prepares union reports and remittances, and resolves routine payroll inquiries and discrepancies in accordance with established procedures and applicable requirements. This position is based in the Tulsa, Oklahoma office.

The associate supports payroll operations through payroll processing, reporting, accounting activities, audits, and year-end tasks. The role collaborates with Payroll colleagues and provides payroll information to employees, management, Accounting, Human Resources, Operations, Project Managers, and external agencies. It also requires protecting confidential employee information and supporting the company’s safety commitment, Core Values, and Code of Business Conduct and Ethics.

Requirements

• At least 2 years of payroll experience; preferably in a team environment.
• Basic understanding of payroll processes and willingness to learn payroll laws, regulations, and company policies.
• Working knowledge of payroll practices, tax reporting requirements, garnishments, and payroll regulations.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Strong organizational and analytical skills, including the ability to identify discrepancies and assist in resolving payroll issues.
• Effective verbal and written communication skills and the ability to interact professionally with employees, management, and external contacts.
• Ability to identify routine discrepancies and escalate issues as appropriate.
• Self-motivation, strong attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive employee information appropriately.
• Ability to work additional hours, including occasional overtime, to meet payroll processing deadlines.
• Applicants must be currently authorized to work in the United States on a full-time basis.

Nice To Haves

• Experience with union payroll in a construction environment.
• Associate degree in Accounting or a related field; equivalent accounting coursework of 6–9 credit hours is considered.
• Experience processing multi-state payroll.
• Canadian payroll experience.

Responsibilities

• Process accurate and timely U.S. and Canadian weekly and biweekly payrolls, including reviewing timesheets, entering payroll data, balancing payrolls, and distributing checks and direct deposit advices.
• Maintain employee payroll records and system data, including tax withholding elections, direct deposits, status changes, payroll classes, benefit deductions, and other payroll-related information.
• Maintain union codes, deduction and fringe benefit information; prepare union reports; process retroactive adjustments; and assist with related remittances.
• Research and resolve routine payroll discrepancies, employee inquiries, and payroll-related issues in accordance with applicable laws, regulations, and company procedures.
• Prepare certified payroll reports, union reports, other required payroll filings, and payments.
• Assist with reconciliation of assigned payroll-related general ledger accounts and other payroll accounting activities.
• Support year-end payroll activities as required.
• Provide payroll reports, wage and employment verifications, and payroll-related information to employees, management, Accounting, Human Resources, Operations, Project Managers, and external agencies as needed.
• Assist with payroll processing activities and reporting to help ensure operations are completed accurately and on schedule.
• Support internal and external payroll, union, and compliance audits by gathering documentation as assigned.
• Collaborate with Payroll team members to complete daily payroll activities and meet established deadlines.
• Maintain confidentiality of employee payroll information and comply with company policies and procedures.
• Perform other related duties and special projects as assigned.
• Support the Company’s commitment to safety and Core Values, and represent the Company in accordance with its Code of Business Conduct and Ethics.

Benefits

• Medical, dental, and vision plans covering eligible employees and dependents.
• Disability benefits.
• Life and AD&D insurance.
• Employee assistance program (EAP).
• 401(k) plan with company match.
• Employee stock purchase plan (ESPP).
• Wellness program.
• Adoption assistance.
• Some employees may be eligible for paid time off, tuition reimbursement, and a performance or safety bonus program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed