Union Payroll Specialist

Aston Carter•Frankfort, IL

4d•$25 - $33•Onsite

About The Position

The Union Payroll Administrator oversees end-to-end weekly payroll processing for union construction employees. The role ensures accurate timesheet entry, compliant tax filing, and precise handling of union payroll requirements. It maintains employee payroll records, coordinates with other departments to support data integrity, provides timely reports to management, and responds professionally to employee payroll questions. The position is based onsite in a traditional corporate office in Frankfort, Illinois. The office has a professional, collaborative, family-style culture and supports a growing union construction business. The role uses TRACK union payroll software, Excel (including pivot tables), and Vista ERP systems. The position is contract to hire. Pay is $24.83–$33.25 per hour, with individual compensation depending on factors including qualifications and experience. Eligible benefits may include medical, dental, and vision coverage; critical illness, accident, and hospital coverage; a 401(k) plan; life insurance; short- and long-term disability; an HSA; transportation benefits; an employee assistance program; and time off or leave. Per diem in addition to hourly pay is mentioned for traveling.

Requirements

At least 1 year of payroll experience, preferably in a dedicated payroll office.
Construction union payroll experience and a strong understanding of union rules and related complexities.
Hands-on experience using TRACK union payroll software.
Strong understanding of transaction flows in an integrated, automated payroll accounting system.
Ability to maintain confidentiality and exercise discretion with sensitive information.
Strong problem-solving and judgment skills, with high attention to detail and accuracy.
Strong organizational skills and ability to manage multiple deadlines in a fast-paced environment.
Proficiency with Excel, including pivot tables, and familiarity with ERP systems such as Vista.
Ability to communicate clearly and professionally with employees and internal stakeholders about payroll matters.

Nice To Haves

Four or more years of payroll office experience is highly preferred.
Union construction payroll experience is highly preferred.
Experience with the TRACK union payroll system is highly preferred.
Administrative or office experience in a construction company, or a strong understanding of union environments.
A proactive, motivated, team-oriented approach and strong interpersonal skills.
Comfort working in a growing organization with evolving processes and an expanding project portfolio.
Ability to work effectively in a collaborative, family-style environment.

Responsibilities

Review, verify, and enter weekly employee timesheets, including regular hours, overtime, and double time as applicable.
Prepare and process weekly payroll for approximately 70 or more union employees, ensuring approved timesheets are processed accurately.
Track and deduct garnishments and other special payroll deductions in accordance with regulations and company policies.
Process employee paychecks and direct deposits accurately and on time.
Answer employee payroll inquiries and provide professional, customer-focused support.
Investigate payroll errors by reviewing past records and make wage corrections or adjustments when needed.
Coordinate with other departments to maintain the proper flow and accuracy of employee data in the payroll system.
Administer the electronic timekeeping system, including setting up new employees, monitoring approved timesheet submissions, and ensuring valid data transfers to and from the payroll service.
Maintain accurate employee payroll records and enter changes correctly and promptly.
Review employee changes for proper authorization and compliance with company policies and federal, state, and local regulations.
Provide weekly payroll reports and other payroll-related information to management as needed.
File federal, state, and local payroll taxes on time.
Complete year-end reporting, including employee W-2 forms and employer W-3 forms.
Use union payroll software and related ERP systems, including TRACK, Excel with pivot tables, and Vista, for payroll processing and reporting.
Protect confidential payroll and employee information and exercise discretion.
Meet deadlines and work under pressure while maintaining accuracy and attention to detail.

Benefits

Medical, dental, and vision coverage, if eligible.
Critical illness, accident, and hospital coverage, if eligible.
401(k) retirement plan with pre-tax and Roth post-tax contributions available, if eligible.
Voluntary life insurance and AD&D coverage for employees and dependents, if eligible.
Short- and long-term disability coverage, if eligible.
Health Spending Account (HSA), if eligible.
Transportation benefits, if eligible.
Employee Assistance Program, if eligible.
Time off or leave, including PTO, vacation, or sick leave, if eligible.
Per diem in addition to hourly pay when traveling is mentioned in the work-environment description.