Payroll Specialist Jobs

About The Position

Requirements

• Demonstrated commitment to educational access and success
• Knowledge of basic accounting principles and practices
• Excellent quantitative analysis skills and attention to detail
• Strong customer-service orientation with both internal and external customers
• Experience working with individuals with different backgrounds, perspectives, and experiences
• Experience as an effective team member in a changing environment; ability to manage multiple projects and priorities
• Strong relationship-building and group facilitation skills across differing stakeholders; resolves conflicts constructively and respectfully
• Demonstrated initiative, flexibility, and independent problem-solving capabilities
• Clear written and verbal communication style; ability to adapt communication style to different audiences
• Knowledge of and comfort with technology
• Associate’s degree or equivalent experience required
• Accounts payable, and cash receipts processing experience
• Intermediate Excel/Google Sheets experience (demonstrated experience with VLOOKUP, Pivot Tables, Complex Formulas)
• Experience with QuickBooks, Paylocity, and BILL preferred

Nice To Haves

• Experience with Paylocity
• Experience with BILL

Responsibilities

• Review accounts payable transactions in Bill.com and resolve discrepancies as they arise.
• Enter accounts receivable, cash receipts & other revenue transactions in QuickBooks according to approved procedures.
• Make journal entries and enter data as needed into QuickBooks.
• Perform reconciliations for review and approval, e.g. monthly bank statements, credit card statements, reconciling Quickbooks to Salesforce.
• Manage the monthly, quarterly and annual closing processes to finalize financial records systematically.
• Generate accurate financial statements including the balance sheet, income statement, and cash flow statement; perform initial analysis and share key takeaways with the CFOO.
• Assist with the preparation of various financial reports and analyses as needed.
• Process bi-weekly payroll for the organization; flag anomalies in payroll preview and raise with the CFOO and HR to resolve ahead of finalizing payroll.
• Field questions from employees about paychecks.
• Support the creation and management of the organization’s budget.
• Prepare budget variance reports; Compare actual expenditure to budgets, examining discrepancies; report discrepancies to the CFOO; work with managers to make corrections as appropriate.
• Ensure adherence to financial policies, regulatory requirements and internal controls.
• Ensure that financial reports comply with regulatory standards (e.g., GAAP, IFRS).
• Ensure that the necessary documentation and financial records are available and organized for audits.
• Identify and report potential financial risks within the organization’s finance and accounting processes.
• Support the timely preparation and filing of tax returns, adhering to local, state, and federal regulations.
• Support employees across the organization with finance-related processes.
• Create and maintain accurate, detailed, internal process documentation for this role.
• Foster an environment where employees know what information is available to them, understand how to find it, and are encouraged and incentivized to utilize the knowledge-sharing tools that are in place; develop communication and training programs to raise awareness of knowledge management initiatives and encourage participation.
• Own the creation and maintenance of Finance-focused knowledge management resources (e.g. finance-related content on SteppingZone).

Benefits

• Generous paid time off (over 8 weeks total, as outlined below)
• 15 days PTO
• 2 days Discretionary Time Off
• 5 wellness days
• 12.5 holidays
• 2 weeks paid office closure (the weeks before Labor Day and New Year’s Day)
• $500 Home Office Set-up Stipend; plus $50 quarterly
• Health, Dental and Vision coverage
• Life, Short-Term and Long-Term disability insurance
• Healthcare Reimbursement Account Plan (HRA)
• Pet Insurance
• Flexible Schedule
• Retirement Plan
• Tuition & Professional Development reimbursement
• Flexible Spending Accounts - Health and Dependent Care
• Pre-tax Transportation Plan (Transit & Parking)
• Employee Assistance Program (EAP)
• Membership to the National Partnership for Educational Access (NPEA)