Payroll Specialist Jobs

About The Position

Requirements

• Associate degree in Human Resources, Business Administration, Accounting, Finance, or a related field, plus one year of payroll-related experience; or three years of progressively responsible payroll experience in lieu of the educational requirement.
• Knowledge of payroll processes, payroll taxes, and applicable wage and hour regulations.
• Ability to proficiently use Microsoft Office tools to create spreadsheets.
• Strong attention to detail and accuracy.
• Strong analytical, problem-solving, and critical-thinking skills.
• Excellent organizational and time-management skills.
• Ability to work in an environment with frequent interruptions and a high volume of activity.
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
• Ability to lift or move up to 25 pounds, sit or stand for long periods, use manual dexterity, and perform repetitive keyboard use.
• Ability to travel for training, meetings, and events, both in and out of town, may be required.

Nice To Haves

• Bachelor's degree in Human Resources, Business Administration, Accounting, Finance, or a related field.
• Experience using Paycom or a comparable payroll/HRIS platform.
• Experience supporting payroll operations in higher education, government, or the public sector.
• Certified Payroll Professional (CPP) or a related professional certification.

Responsibilities

• Assist with accurate and timely payroll processing, including regular earnings, overtime, stipends, salary changes, faculty contract pay, and on-cycle and off-cycle payrolls.
• Review and verify Personnel Action Forms, new hires, terminations, and employee status changes for payroll accuracy and employee record maintenance.
• Audit and validate timesheets and time-entry data.
• Administer payroll deductions, tax withholdings, garnishments, levies, and child support orders in compliance with applicable regulations.
• Review, reconcile, and audit payroll data, registers, and related records for accuracy, compliance, and internal controls.
• Prepare payroll reports and respond to payroll inquiries from employees, management, and external auditors.
• Maintain organized and confidential payroll records and supporting documentation.
• Assist with internal and external audits and conduct periodic reviews of payroll transactions and source documents.
• Assist with preparation and submission of routine reporting.
• Address employee payroll questions and concerns in a timely manner and provide excellent customer service.
• Perform other duties as assigned.

Benefits

• Medical, prescription, dental, and vision plans
• Flexible spending account (FSA)
• Retirement savings programs
• Tuition remission for employees
• Generous paid time off, including winter break