Payroll Specialist

Helix Electric • Cedar Rapids, IA

3d

About The Position

Helix Electric is seeking a Payroll Specialist to complete in-house weekly payroll for more than 500 employees across multiple states, supporting private and prevailing wage construction projects. The position is part of a team-oriented, employee-empowered company founded in 1985 and described as one of the nation’s largest electrical contracting companies.

The Payroll Specialist processes multi-state payroll and supports onboarding, payroll changes, employee self-service updates, timesheet tracking, and payroll audits. The role also handles garnishments, levies, child support orders, termination PTO payouts, layoff checks, and missed-hours manual checks, while ensuring accurate pay, benefit, and tax calculations and compliance with applicable regulations.

Requirements

• At least 3–5 years of experience with full-cycle weekly multi-state payroll.
• Bachelor’s degree in Business or Accounting, or a combination of education and work experience.
• Working knowledge of U.S. multi-state payroll and payroll tax rules and regulations.
• Experience with ERP systems and reporting functions.
• Proficiency with Microsoft applications and Adobe or Bluebeam applications.
• Ability to provide excellent customer service and work effectively in teams to establish and maintain working relationships.
• Ability to maintain confidentiality and use appropriate judgment when handling sensitive information.
• Ability to thrive in a fast-growing environment where change is normal, with strong multitasking skills and flexibility to switch between projects quickly.
• Strong organizational skills.
• Attention to detail and accuracy.
• Energetic and dedicated approach to work.

Nice To Haves

• Familiarity with certified payroll reporting.
• Familiarity with CMiC, including garnishments, tax, and W-2 year-end statements.
• Familiarity with MS Office.

Responsibilities

• Process weekly multi-state payroll for more than 500 employees and ensure integrated processes operate effectively.
• Coordinate with Benefits and HR team members to complete onboarding from the HRIS into the payroll system.
• Review, interpret, and maintain garnishments, levies, and child support orders in accordance with federal, state, and local regulations.
• Audit periodic Employee Self-Service updates, including W-4s, direct deposit forms, state withholding forms, and change-of-address forms.
• Process employee personnel action forms (PAFs) and verifications of employment (VOEs), including transfers, promotions and rate changes, allowances, and status changes.
• Track timesheets and follow up with employees and managers to obtain timely entry and approvals.
• Process termination PTO payouts, weekly layoff checks, and missed-hours payments as manual checks.
• Audit and correct imported payroll CSV files before transmission and posting to ensure proper pay, benefit, and tax calculations.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level