Payroll & Compliance Specialist (Onsite)

Clark Pacific•West Sacramento, CA

3d•Onsite

About The Position

At Clark Pacific, the Payroll & Compliance Specialist supports compliance for Public Works projects and works with the Payroll Manager to ensure accurate, timely payroll processing, reporting, and compliance. The role handles weekly certified payroll, monthly OCIP/CCIP reporting, project and subcontractor compliance, payroll records, and employee time and pay questions. It also supports audits and cross-departmental and multi-state payroll initiatives. The position requires professionalism and confidentiality when handling staff, project, and proprietary information.

Requirements

At least 1 year of experience working with certified payroll and prevailing wage.
At least 1 year of experience with the Department of Industrial Relations (DIR), electronic Certified Payroll Reporting (eCPR), LCPtracker, and eMars.

Nice To Haves

Certified Payroll Professional (CPP) certification.
Union experience and knowledge of associated fringe benefits reporting.

Responsibilities

Submit weekly certified payroll and monthly OCIP/CCIP reports.
Track compliance deadlines, follow up on missing or incomplete documentation, and submit required reports on time.
Collect and upload dispatch paperwork and apprentice certifications.
Match worksite daily reports to certified payroll reports (CPRs) and work with payroll to resolve timecard issues.
Prepare and submit compliance paperwork, including Fringe Benefits Statements, DAS-140 and DAS-142 forms, and union letters.
Research prevailing wage rates, apprentice ratios, local hiring requirements, and Skilled and Trained Workforce requirements for contracted projects.
Maintain cooperative working relationships with staff, general contractors, and subcontractors.
Maintain compliance with applicable labor laws, payroll regulations, company policies, and contractual reporting requirements.
Prepare and submit documentation requested by general contractors, project owners, auditors, and regulatory agencies.
Maintain the certified payroll job log and track company and subcontractor compliance.
Monitor internal and external compliance requirements and assist with audits by gathering documentation, reviewing records, and addressing deficiencies.
Identify and escalate compliance discrepancies and reporting issues to the HR/Accounting Manager.
Support cross-departmental and multi-state payroll initiatives and develop and maintain payroll procedures.
Monitor subcontractor payroll compliance and serve as a point of contact between Clark Pacific and its subcontractors.
Handle contract-related workers’ compensation audits.
Process accurate and timely weekly payroll.
Research and respond to employee questions about time and add-ons or extras.
Prepare make-up and final checks upon request.
Maintain organized, accurate, and confidential payroll, labor compliance, and project records.

Benefits

Competitive compensation.
Weekly pay.
Health insurance, with Kaiser as an option.
Dental insurance.
Vision insurance, with VSP as an option.
Medical flexible spending account (FSA).
Dependent care FSA.
Employer-paid life insurance.
Voluntary ancillary benefits, including critical illness, accident insurance, and whole life insurance.
401(k) matching: 100% of the first 3% contributed and 50% of the next 2%.