Payroll, Benefits & Compliance Specialist

EPIC Health System • Southfield, MI

2d • Onsite

About The Position

EPIC Health is seeking an experienced Payroll, Benefits & Compliance Specialist to support accurate payroll processing, benefits administration, HR compliance, and employee lifecycle processes across a rapidly growing, multi-site healthcare organization. The role serves employees and partners with managers, HR and Finance leadership, payroll and benefits vendors, and other stakeholders. It requires strong organization, attention to detail, confidentiality, and the ability to manage competing priorities, research state requirements, identify compliance risks, and meet deadlines.

The specialist administers multi-state payroll and employee benefits, monitors applicable federal, state, and local requirements, and supports onboarding, offboarding, employee records, HR systems, reporting, audits, and process improvement. The position is based on-site in Southfield, Michigan, reports to the Human Resources Director, and requires a background check.

Requirements

• Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field, or an equivalent combination of education and experience.
• At least 3 years of experience in payroll, benefits, HR operations, or a related field.
• Experience with multi-state payroll and HR compliance.
• Strong understanding of payroll processing, benefits administration, and employment compliance.
• Experience researching and applying state-specific employment and payroll requirements.
• Strong attention to detail and ability to identify discrepancies and compliance risks.
• Proficiency with Microsoft Office, particularly Excel.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential employee and payroll information with discretion.
• Ability to manage multiple priorities and meet strict deadlines.
• Background check required.

Nice To Haves

• Experience with ADP Workforce Now or similar payroll/HRIS platforms.
• Experience in healthcare, multi-site, or rapidly growing organizations.
• Experience administering benefits and working directly with benefits brokers and carriers.
• Knowledge of federal and state employment regulations.
• Experience with HR audits, compliance reporting, and regulatory filings.
• Experience with ACA, COBRA, FMLA, ERISA, HIPAA, and state leave requirements.
• SHRM-CP, SHRM-SCP, PHR, or another relevant certification.

Responsibilities

• Process and audit multi-state payroll to ensure accurate and timely compensation, including wages, deductions, overtime, bonuses, PTO, reimbursements, and employee changes.
• Research and monitor state-specific payroll and employment requirements; maintain payroll records; reconcile discrepancies; support payroll tax filings; respond to agency notices; and partner with Finance and HR leadership on payroll issues and reporting.
• Administer employee benefits throughout the employee lifecycle, including enrollments, qualifying life events, changes, terminations, and open enrollment communications.
• Coordinate with benefits brokers, carriers, and vendors; audit deductions, invoices, eligibility, contributions, contribution changes, catch-up contributions, and applicable IRS limits; and ensure benefits follow plan requirements and regulations.
• Monitor federal, state, and local employment requirements affecting payroll, benefits, and HR operations, including wage-and-hour, leave, and benefits requirements across states.
• Maintain compliance calendars, trackers, documentation, employee records, and required filings; support audits, reporting, and regulatory requests; identify and escalate compliance gaps; and communicate regulatory updates to HR leadership.
• Assist in developing and maintaining HR policies, procedures, and standard operating procedures.
• Support onboarding and offboarding, I-9 verification and employment eligibility processes, employee status and compensation changes, transfers, benefit changes, and terminations.
• Respond to employee questions about payroll, benefits, leave, deductions, and HR policies; handle confidential records appropriately; and partner with HR and department leaders to resolve employee issues consistently.
• Maintain employee and payroll data in ADP Workforce Now and other HR systems; develop Excel reports and tracking tools; and support HRIS/payroll implementations, enhancements, testing, audits, and documentation requests.
• Identify opportunities to automate, standardize, and improve payroll and HR processes.

Benefits

• Medical, dental, and vision benefits.
• Disability and life insurance.
• 401(k) retirement plan.
• Paid time off and holiday pay.
• Professional development and ongoing training.
• Supportive, collaborative, and team-oriented environment.
• Opportunity for career growth within a rapidly expanding healthcare organization.
• Competitive compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level