Payroll, Benefits & Compliance Specialist

EPIC Health System•Southfield, MI

2d•Onsite

About The Position

EPIC Health is seeking an experienced Payroll, Benefits & Compliance Specialist to support accurate payroll processing, benefits administration, HR compliance, and employee lifecycle processes at its growing, multi-site healthcare organization. The role supports operations across multiple states and requires attention to accuracy, confidentiality, and regulatory compliance. The specialist works with employees, managers, payroll and benefits vendors, Finance, HR leadership, and department leaders to address questions, resolve issues, and support a positive employee experience. The position administers and audits multi-state payroll and employee benefits; researches and monitors employment requirements; maintains compliance records, calendars, and documentation; supports onboarding, offboarding, and employee changes; and maintains accurate employee and payroll data in ADP Workforce Now and other HR systems. It also contributes to reporting, audits, process improvements, system implementations and testing, and the development of policies, procedures, and SOPs. Background checks are required.

Requirements

Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field, or an equivalent combination of education and experience.
At least 3 years of experience in payroll, benefits, HR operations, or a related field.
Experience with multi-state payroll and HR compliance.
Strong understanding of payroll processing, benefits administration, and employment compliance.
Experience researching and applying state-specific employment and payroll requirements.
Strong attention to detail and ability to identify discrepancies and compliance risks.
Proficiency with Microsoft Office, particularly Excel.
Strong organizational, analytical, and problem-solving skills.
Excellent written and verbal communication skills.
Ability to handle confidential employee and payroll information with discretion.
Ability to manage multiple priorities and meet strict deadlines.
Background check required.

Nice To Haves

Experience with ADP Workforce Now or similar payroll/HRIS platforms.
Experience in healthcare, multi-site, or rapidly growing organizations.
Experience administering benefits and working directly with benefits brokers and carriers.
Knowledge of federal and state employment regulations.
Experience with HR audits, compliance reporting, and regulatory filings.
Experience with ACA, COBRA, FMLA, ERISA, HIPAA, and state leave requirements.
SHRM-CP, SHRM-SCP, PHR, or other relevant certification.

Responsibilities

Process and audit multi-state payroll to ensure accurate and timely compensation, including wages, deductions, overtime, bonuses, PTO, reimbursements, and employee changes.
Reconcile payroll discrepancies, maintain payroll records, support payroll tax filings, and respond to payroll agency notices and inquiries.
Research and monitor state-specific payroll, employment, wage-and-hour, leave, and benefits requirements.
Administer employee benefits throughout the employee lifecycle, including enrollments, qualifying life events, changes, terminations, and open enrollment.
Coordinate with benefits brokers, carriers, and vendors to resolve employee issues and audit deductions, invoices, eligibility, contributions, and applicable contribution limits.
Monitor federal, state, and local employment requirements and maintain compliance calendars, trackers, and filing documentation.
Support compliance with applicable requirements, including wage and hour, FLSA, FMLA, ACA, COBRA, ERISA, HIPAA, and state leave requirements.
Assist with employment and benefits reporting, audits, regulatory requests, and required documentation; identify potential compliance gaps and escalate issues to HR leadership.
Assist in developing and maintaining HR policies, procedures, and SOPs, and communicate relevant regulatory updates to HR leadership.
Support onboarding and offboarding, I-9 verification, employment eligibility processes, and employee status, transfer, compensation, benefit, and termination changes.
Respond to employee questions about payroll, benefits, leave, deductions, and HR policies while protecting confidential information.
Maintain accurate employee and payroll data in ADP Workforce Now and other HR systems.
Develop and maintain Excel reports and tracking tools for payroll, benefits, compliance, and HR metrics.
Identify opportunities to automate, standardize, and improve payroll and HR processes.
Assist with HRIS and payroll system implementations, enhancements, and testing.
Partner with Finance, HR leadership, employees, managers, and department leaders to resolve issues and ensure consistent policy application.