Payroll & Compliance Specialist (Onsite)

Clark Pacific • West Sacramento, CA

3d • $31 - $42 • Onsite

About The Position

At Clark Pacific, the Payroll & Compliance Specialist ensures compliance for Public Works projects and works with the Payroll Manager to support accurate and timely payroll processing, reporting, compliance, and related duties. The role handles weekly certified payroll, monthly OCIP/CCIP reporting, compliance documentation and deadlines, prevailing-wage research, subcontractor compliance, payroll questions, and records management. It also supports audits, works with general contractors and subcontractors, and helps maintain payroll procedures and cross-departmental and multi-state payroll initiatives.

Requirements

• At least 1 year of experience working with certified payroll and prevailing wage.
• At least 1 year of experience with the Department of Industrial Relations (DIR), electronic Certified Payroll Reporting (eCPR), LCPtracker, and eMars.

Nice To Haves

• Certified Payroll Professional (CPP) certification.
• Union experience and knowledge of associated fringe-benefit reporting.

Responsibilities

• Submit weekly certified payroll and monthly OCIP/CCIP reporting.
• Track compliance deadlines, follow up on missing or incomplete documentation, and submit required reports on time.
• Collect and upload dispatch paperwork and apprentice certifications.
• Match worksite daily reports to certified payroll reports (CPRs) and work with payroll to resolve timecard issues.
• Prepare and submit compliance paperwork, including Fringe Benefits Statements, DAS-140 and DAS-142 forms, and Union Letters.
• Research prevailing wage rates, apprentice ratios, local hiring requirements, and Skilled and Trained Workforce requirements for contracted projects.
• Maintain cooperative and effective working relationships with staff, general contractors, and subcontractors.
• Maintain compliance with applicable labor laws, payroll regulations, company policies, and contractual reporting requirements.
• Assist with documentation requested by general contractors, project owners, auditors, and regulatory agencies.
• Process and maintain the company certified payroll job log, tracking company and subcontractor compliance.
• Monitor compliance requirements and assist with audits by gathering documentation, reviewing records, and addressing identified deficiencies.
• Identify and escalate compliance discrepancies and reporting issues to the HR/Accounting Manager.
• Support cross-departmental and multi-state payroll initiatives and develop and maintain payroll procedures.
• Monitor subcontractor payroll compliance and serve as a point of contact between Clark Pacific and subcontractors.
• Handle contract-related workers’ compensation audits.
• Process accurate and timely weekly payroll.
• Research and respond to employee questions about time and add-ons or extras.
• Prepare make-up and final checks upon request.
• Maintain organized, accurate, and confidential payroll, labor-compliance, and project records.
• Exercise professionalism and confidentiality when working with staff, projects, and proprietary information.

Benefits

• Competitive compensation and weekly pay.
• Health, dental, and vision insurance, with Kaiser and VSP vision options.
• Medical flexible spending account (FSA).
• Dependent care flexible spending account (FSA).
• Employer-paid life insurance.
• Voluntary ancillary benefits, including critical illness, accident, and whole life insurance.
• 401(k) matching: 100% of the first 3% and 50% of the next 2%. Benefits are subject to a waiting period.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed