HR & Payroll Operations Specialist

LV Petroleum•Las Vegas, NV

4d•Onsite

About The Position

LV Petroleum is seeking an HR & Payroll Operations Specialist to own payroll, employment tax, unemployment, garnishment, and employee-lifecycle administration for a multistate workforce. Based at corporate headquarters, this role is the day-to-day operator behind every paycheck, tax filing, and personnel transaction, and a key partner to Finance, Operations, and site leadership as the company expands into new states. The ideal candidate is detail-driven, deadline-driven, and comfortable owning these functions end to end in a fast-paced, acquisition-active environment.

Requirements

3–5+ years of hands-on payroll and HR operations experience, including at least 2 years processing multistate payroll and employment-tax filings.
Direct experience responding to unemployment claims and processing garnishments from receipt through remittance.
Strong working knowledge of state unemployment insurance programs, Form I-9 and E-Verify, and state final-pay and leave requirements.
Proficiency in a major payroll/HRIS platform, such as Paychex Flex or equivalent, and Excel, including PivotTables and lookups.
High school diploma or equivalent required.
Exceptional accuracy and attention to detail.
Ability to meet fixed payroll and filing deadlines without exception.
Discretion with confidential employee and compensation information.
Clear written and verbal communication with employees, managers, and agency representatives.
Proven ability to work independently as the sole owner of these functions.

Nice To Haves

Experience in a multi-site retail, hospitality, convenience-store, or food-service environment with hourly and tipped workforces.
Familiarity with an applicant tracking system such as Workable or similar.
Familiarity with benefits, 401(k), and workers' compensation administration.
Bachelor's degree in Human Resources, Accounting, Business, or a related field.
FPC or CPP (PayrollOrg), SHRM-CP, or PHR certification.

Responsibilities

Process end-to-end payroll on each scheduled cycle for hourly, salaried, tipped, and bonus pay.
Reconcile timekeeping data and resolve discrepancies before every payroll run.
Calculate, deposit, and reconcile federal, state, and local employment taxes.
Maintain employer tax registrations in every state with employees and establish registrations in new jurisdictions as the company expands.
Research and resolve agency notices to closure.
Respond to state unemployment insurance claims within statutory deadlines with complete separation documentation.
Represent the company in unemployment protests, appeals, and hearings.
Review benefit charge statements and experience ratings and dispute improper charges.
Track unemployment claim outcomes and share trends with HR and Operations to strengthen separation practices.
Receive, log, and process child-support orders, tax levies, creditor garnishments, and bankruptcy orders.
Remit garnishment payments on schedule, respond to agency interrogatories, notify affected employees, and maintain complete order files.
Administer HR compliance in every state where LV Petroleum operates, including wage-and-hour rules, pay frequency, final-pay timing, paid-leave mandates, and required postings.
Complete new-hire reporting and other state filings on time.
Keep policies, handbooks, and HRIS configurations current with changes in state and local law.
Advise site and regional managers on state-specific requirements.
Administer new hires, including offer letters, paperwork, Form I-9 and E-Verify, background-check coordination, and benefits and payroll enrollment.
Set up new employees accurately in the HRIS and payroll system before their first payroll.
Process separations, including timely final pay, COBRA and benefits-termination notices, property recovery, and system access removal.
Partner with Talent Acquisition to keep new-hire records complete from offer through first payroll.
Respond to authorized employment and income verification requests within established turnaround times.
Maintain accurate, audit-ready personnel and payroll records.
Support workers' compensation, 401(k), and financial audits with required data and reports.