HR Payroll Specialist

LUV Car Wash•Gilbert, MN

About The Position

The HR Payroll Specialist processes bi-weekly payroll for more than 900 employees across 90+ locations in multiple states, including California. The role ensures payroll is timely, accurate, and compliant with government regulations. It maintains payroll and HRIS records, supports audits and reporting, and works with Human Resources, Employee Relations, Benefits, and Finance to coordinate payroll, benefits deductions, final checks, and reconciliations. The position reports to the VP of Human Resources and is classified as non-exempt.

Requirements

Bachelor's degree in Accounting, Business Administration, Human Resources, or equivalent field experience.
Extensive experience using HRIS and Time & Labor systems.
Extensive knowledge of Department of Labor requirements and applicable payroll laws.
Excellent written and verbal communication skills.
Excellent organizational and time-management skills.
Proficiency with Microsoft Office Suite or similar software.

Responsibilities

Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of salaries, benefits, garnishments, taxes, and other deductions.
Process payroll updates, including new hires, terminations, pay-rate changes, promotions, demotions, and merit changes.
Prepare and maintain accurate records and reports of payroll transactions.
Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
Facilitate audits by providing records and documentation to auditors.
Identify and recommend updates to payroll software, systems, and procedures.
Assist with bonus processing and ensure weighted overtime and regular rates are paid accurately.
Process off-cycle checks and coordinate with Finance to ensure accurate tracking.
Collaborate with the Employee Relations Manager to distribute final checks promptly and maintain federal and state compliance.
Issue or reissue physical or replacement checks and direct deposits to address payroll errors or final discharges.
Administer reimbursement programs and ensure their accuracy.
Maintain accurate records in the HRIS system.
Collaborate with Finance to reconcile general ledger entries and track payroll funding transactions.
Review quarterly filings by the third-party administrator and provide related reporting details to Finance.
Work with the Benefits Coordinator to ensure benefits and deductions are accurate.
Review employee record change requests.
Perform other duties as assigned.