HR & Payroll Operations Specialist

LV Petroleum • Las Vegas, NV

23h • Onsite

About The Position

LV Petroleum is seeking an HR & Payroll Operations Specialist to own payroll, employment tax, unemployment, garnishment, and employee-lifecycle administration for a multistate workforce. Based at corporate headquarters, this role is responsible for day-to-day payroll, tax filings, and personnel transactions, and partners with Finance, Operations, and site leadership as the company expands into new states. The ideal candidate is detail- and deadline-driven and comfortable owning these functions end to end in a fast-paced, acquisition-active environment.

The role administers payroll and employment taxes, unemployment claims, garnishments and wage orders, multistate HR compliance, onboarding and terminations, employment and income verifications, and audit-ready personnel and payroll records. It also supports workers' compensation, 401(k), and financial audits.

Requirements

• 3–5+ years of hands-on payroll and HR operations experience, including at least 2 years processing multistate payroll and employment-tax filings.
• Direct experience responding to unemployment claims and processing garnishments from receipt through remittance.
• Strong working knowledge of state unemployment insurance programs, Form I-9 and E-Verify, and state final-pay and leave requirements.
• Proficiency in a major payroll/HRIS platform, such as Paychex Flex or equivalent.
• Excel proficiency, including PivotTables and lookups.
• High school diploma or equivalent.
• Exceptional accuracy and attention to detail.
• Ability to meet fixed payroll and filing deadlines without exception.
• Discretion when handling confidential employee and compensation information.
• Clear written and verbal communication with employees, managers, and agency representatives.
• Ability to work independently as the sole owner of these functions.

Nice To Haves

• Experience in a multi-site retail, hospitality, convenience-store, or food-service environment with hourly and tipped workforces.
• Familiarity with an applicant tracking system such as Workable or similar.
• Familiarity with benefits, 401(k), and workers' compensation administration.
• Bachelor's degree in Human Resources, Accounting, Business, or a related field.
• FPC or CPP (PayrollOrg), SHRM-CP, or PHR certification.

Responsibilities

• Process end-to-end payroll on each scheduled cycle for hourly, salaried, tipped, and bonus pay.
• Reconcile timekeeping data and resolve discrepancies before each payroll run.
• Calculate, deposit, and reconcile federal, state, and local employment taxes.
• Maintain employer tax registrations in every state with employees and establish registrations in new jurisdictions as the company expands.
• Research and resolve employment-tax agency notices.
• Respond to state unemployment insurance claims within statutory deadlines, providing complete separation documentation.
• Represent the company's position in unemployment protests, appeals, and hearings.
• Review unemployment benefit charge statements and experience ratings, and dispute improper charges.
• Track unemployment claim outcomes and share trends with HR and Operations to strengthen separation practices.
• Receive, log, and process child-support orders, tax levies, creditor garnishments, and bankruptcy orders.
• Remit garnishment payments on schedule, respond to agency interrogatories, notify affected employees, and maintain complete order files.
• Administer HR compliance in every state where LV Petroleum operates, including wage-and-hour rules, pay frequency, final-pay timing, paid-leave mandates, and required postings.
• Complete new-hire reporting and other state filings on time.
• Keep policies, handbooks, and HRIS configurations current with state and local law changes.
• Advise site and regional managers on state-specific requirements.
• Administer new hires, including offer letters, new-hire paperwork, Form I-9 and E-Verify, background-check coordination, and benefits and payroll enrollment.
• Set up new employees accurately in the HRIS and payroll system before their first payroll.
• Process separations, including final pay within state deadlines, COBRA and benefits-termination notices, property recovery, and system access removal.
• Partner with Talent Acquisition to keep new-hire records complete from offer through first payroll.
• Respond to authorized employment and income verification requests from lenders, agencies, and other parties within established turnaround times.
• Maintain accurate, audit-ready personnel and payroll records.
• Support workers' compensation, 401(k), and financial audits by providing required data and reports.

Benefits

• Competitive base salary.
• Full benefits offered.
• Opportunity to help build the HR and payroll backbone of a high-growth, multistate company.
• Collaborative, entrepreneurial corporate office environment in Las Vegas.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED