Payroll Specialist

Altman Specialty Plants, LLC.•Vista, CA

3d•$25 - $27•Onsite

About The Position

The Payroll Specialist performs specialized and technical payroll functions under the direct supervision of the Director of Payroll. The role supports accurate and timely processing of payroll data and handles a high volume of paperwork involving approximately 1,000 or more employee records. Candidates must have prior experience handling high-volume paperwork in a fast-paced environment. The position is based at the company’s Vista, California headquarters, in an office located on a nursery. The regular schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with potentially longer working hours during the spring season.

Requirements

Two to five years of increasingly responsible payroll experience.
Experience with ADP Workforce Now.
Proficiency with VLOOKUP and PivotTables in Excel.
Exceptional organizational skills and the ability to plan, organize, balance, and prioritize work.
Ability to communicate effectively with managers, supervisors, and peers.
Computer literacy, including proficiency with Microsoft Word, Excel, and Outlook.
Mathematical skills and proficiency with a 10-key keypad.
Willingness to learn new tasks and a can-do attitude.
Cooperative, enthusiastic, positive, and productive approach in a team environment.
Reliability, responsibility, dependability, strong work ethic, and ability to work as a team player.
Ability to work in an office located on a nursery.
Ability to perform the essential functions of the role, including the stated physical demands.
Previous experience handling high-volume paperwork in a fast-paced environment.

Nice To Haves

Bachelor’s degree in a related area such as accounting, business, or finance.
Certified Payroll Professional (CPP) certification.
Bilingual English/Spanish skills.

Responsibilities

Track and process court-ordered wage garnishments.
Maintain employee data in ADP Workforce Now, File Hold scanning software, Wisely, and E-Time.
Process employee separations in accordance with multistate laws.
Process W-4 and state withholding changes.
Administer new-hire onboarding and review new hires for accuracy.
Accurately process manual checks during off-cycle payroll.
Set up direct deposits while following the direct-deposit verification procedure.
Input Personnel Action forms for address changes, vacation and sick leave, and leaves of absence.
Process employment verification requests accurately and promptly.
Review and prepare processed Personnel Action forms in accordance with the company’s scanning structure.
Communicate effectively with managers and employees.
Answer basic employee questions about direct-deposit setup, taxation, and paycheck deductions.
Cross-train with other Payroll Specialists.
Maintain processes and reconcile payroll documents and materials, including timesheets, Personnel Action forms, and direct deposits, in compliance with established policies and regulatory guidelines.
Assist with revising and implementing improved payroll-related systems and procedures.
Assist with projects as time permits.
Perform other duties as assigned.