Payroll Specialist Jobs

About The Position

Requirements

• At least three (3) years’ experience in bookkeeping, accounting, or secretarial assignments involving advanced recordkeeping; or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities
• At least (3) years’ supervisory experience in overseeing a departments daily task and goals are achieved.
• Knowledge of generally accepted accounting and bookkeeping principles and procedures, with preferred knowledge of governmental accounting principles.
• Ability to pass clearance of the Federal Bureau of Investigation (FBI) and/or Department of Justice (DOJ) background screenings
• Ability to work overtime as requested and approved, including after-hours duty as needed
• Regular and predictable attendance required.

Nice To Haves

• Consumer of mental health services or a family member of a mental health consumer is desirable

Responsibilities

• Receives, reviews, audits, and processes vendor and staff expense claims, ensuring all required documentation is correct, submitted and maintained
• Responsible for accurate coding, data entry, and posting of invoices through accounts payable to the general ledger
• Responsible for preparing payment disbursements
• Responsible for monthly credit card reconciliations for all company credit cards
• Works closely with internal and external customers to ensure accounts are current and free from error within the ledgers.
• Assists with corrections to the general ledger, ensuring correct coding of revenues and expenditures; may conduct analysis and reconciliations of various financial reports and of the general ledger as needed
• Organizes and maintains vendor and voucher files, ensures compliance with storage requirements and records retention schedule
• Prepares 1099-Miscellaneous Income tax information and forms annually, including: maintaining updated vendor W-9 records, establishing vendor files accordingly in accounting system, processing 1099’s per IRS guidelines
• Picks up, opens, and distributes daily mail
• Assists with monthly close and provides support during audits, as well as other ad hoc projects
• Performs special projects such as researching information, summarizing data, evaluating alternatives
• Provides general department/agency administrative support as needed
• Maintains Company mileage application and semi-monthly creation of payroll import.
• Review monthly credit card reconciliations completed by fiscal staff
• Enter weekly FSA transactions into the general ledger
• Enter weekly deposits into the general ledger
• Other duties as required
• Ensure the protection and confidentiality of all Protected Health Information (PHI) by following all policies and procedures in the HOPE COOPERATIVE HIPAA Manual.
• Regular and predictable attendance required.
• Serves as back up to Payroll Specialist during unexpected absence or vacation.

Benefits

• 21 PTO days per year (4 weeks & 1 day)
• 26 PTO days after the 5th year (5 weeks & 1 day)
• 6 days paid sick time
• 11 paid holidays
• 1 Personal Day
• Leadership Development
• Reimbursements
• Eligible for Government Loan Forgiveness Programs
• Employer-paid health insurance for employees and children (Kaiser, Sutter or Western Health Advantage)
• HSA Contributions
• Flexible Spending Account
• 401k match
• PTO Cash Out
• Voluntary Dental, Vision, Life Insurance, Accident Insurance, Disability Insurance and more
• Employee Assistance Program
• Regular wage step scale increases
• Flexible start/end times for some positions
• iPhone with unlimited data for personal/professional use and laptop for some positions
• Clinical Supervision towards licensure (for certain positions and upon approval)
• CEU days for certain positions
• Up to $500 CEU allowance for certain positions
• Annual BBQ and staff appreciation awards
• Annual Gift Card Program
• Referral Bonuses