Payroll Specialist Jobs

About The Position

Requirements

• Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) or a minimum 3-5 years of experience in payroll administration.
• Experience with ADP Workforce Now or a comparable payroll/HRIS platform is strongly preferred.
• Experience administering employee benefits programs and generating system reports is considered an asset.
• Experience with Sage/QuickBooks is preferred.
• Proficient computer skills, including Microsoft office, SharePoint, LMS systems, and mobile technology.
• Advanced proficiency in Microsoft Excel, including data analysis, reporting, and reconciliation functions, is considered an asset.
• Experience in a Manufacturing environment considered a bonus.
• Computer
• General Office Equipment
• Phone
• HRIS and reporting
• Payroll legislation & regulations
• Benefits administration
• Records management and confidentiality requirements.
• Advanced data entry skills
• General Safety policies & procedures
• Continuous improvement principles
• Intermediate oral comprehension and expression; Must speak, read, and write in English fluently.
• Literacy equivalent to OECD Level 3 or higher.
• Numeracy skills level 3, or higher
• Complex problem solving
• High degree of confidentiality
• Excellent organizational and time-management skills.
• Expert communication skills
• Honesty & integrity
• Self-directed
• Strong attention to detail.
• Strong problem-solving skills.
• Strong interpersonal skills
• Promote and maintain a safe work environment by complying with all health and safety policies, procedures, and regulatory requirements, while actively identifying, reporting, and addressing hazards, incidents, and unsafe conditions.

Nice To Haves

• Experience administering employee benefits programs and generating system reports is considered an asset.
• Advanced proficiency in Microsoft Excel, including data analysis, reporting, and reconciliation functions, is considered an asset.
• Experience in a Manufacturing environment considered a bonus.

Responsibilities

• Administer end‑to‑end payroll processing for all hourly and salaried employees, ensuring accuracy, timeliness, and compliance with federal and provincial payroll regulations
• Process payroll changes including new hires, terminations, wage adjustments, bonuses, deductions, garnishments, and benefit changes
• Support employee benefit plan administration, including enrollments, terminations, life event changes, reconciliations, vendor communications, and employee inquiries.
• Prepare, review, and distribute payroll reports; maintain accurate payroll records in accordance with legal retention requirements
• Coordinate payroll tax filings and statutory remittances, including T4 preparation and year‑end reporting
• Serve as a primary point of contact for employee payroll and benefits inquiries; investigate and resolve discrepancies in a timely and confidential manner
• Serve as a super user for the Company's HRIS, payroll, and benefits administration systems, supporting reporting, system maintenance, back-end configuration, testing, and continuous improvement initiatives
• Collaborate with the People Development Manager to ensure systems are optimized, compliant, and aligned with organizational objectives and business needs.
• Maintain payroll, benefits, and HRIS procedures and documentation; provide guidance and training to managers and employees on system processes as required.
• Generate and analyze payroll, workforce, benefits, and HRIS reports to support operational decision-making, compliance requirements, audits, and departmental initiatives.
• Process vendor invoices by matching invoices to purchase orders and receiving documentation; review for accuracy and resolve discrepancies
• Code and post accounts payable transactions in the ERP system; ensure proper GL coding and documentation standards are met
• Assist with payment planning, cash flow coordination, and vendor communication to ensure timely and accurate payments
• Perform corporate credit card reconciliations and follow up on debit balances and outstanding items
• Support month‑end procedures, reconciliations, and other accounting functions as required
• Maintain electronic records and supporting documentation in accordance with company policies and audit standards

Benefits

• Comprehensive Health & Dental Benefits
• RRSP Matching
• Free Breakfast Program
• Vacation & Occasional Leave