Payroll Specialist & Accounting Support (Finance / Accounting)

CleanCraft • Rochester, NY

2d • Onsite

About The Position

CleanCraft is a growing, locally owned commercial cleaning company in Rochester that is building out its finance function and investing in improved systems and processes. The Payroll Specialist & Accounting Support role owns weekly payroll for hourly and salaried employees and provides day-to-day support to the finance team. Payroll is a central responsibility and must be accurate, timely, and supported by defensible records.

The role processes payroll from start to finish, validates timekeeping, applies documented and authorized corrections, handles mandated deductions, reconciles payroll records, and responds to employee pay questions. It also supports accounting operations through deposits, check processing, invoice and receipt documentation, month-end close, reporting, and reconciliations. The employee will identify opportunities to automate manual work and help implement new systems.

This is a full-time, on-site position in Rochester, New York, with a Monday-through-Friday schedule during standard business hours and flexibility around payroll deadlines. The role reports to the Financial Controller. Compensation is $25.00 to $30.00 per hour. Depending on performance and interest, the role may develop toward payroll management, accounts payable ownership, or broader staff accounting work.

Requirements

• At least 2 years of payroll processing experience, or equivalent accounting or bookkeeping experience.
• Working knowledge of timekeeping systems and basic wage and hour rules, including overtime.
• Strong attention to detail and a track record of meeting weekly deadlines.
• Proficiency in Microsoft Excel and comfort learning new software.
• Absolute discretion with confidential pay and personal information.

Nice To Haves

• Payroll experience for 100 or more employees.
• Experience with a major payroll platform or ERP.
• Experience supporting multi-site hourly staff.
• Accounts payable or accounts receivable exposure.

Responsibilities

• Process weekly payroll end to end for all hourly and salaried employees.
• Review and validate timekeeping before each payroll close, including hours, overtime, shift differentials, and paid time off.
• Apply punch edits and time corrections with proper documentation, manager authorization, and a clear audit trail.
• Process garnishments, child support, and other mandated deductions.
• Reconcile payroll registers and investigate variances before they affect employees.
• Respond promptly and professionally to employee pay questions.
• Prepare bank deposits and print and distribute accounts payable and payroll checks.
• Scan and file vendor invoices and reconcile credit card receipts to statements.
• Support month-end close, reporting, and reconciliations.
• Identify manual steps that could be automated and help roll out new systems.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off, including paid vacation and paid sick days
• Paid holidays
• Short-term disability
• Long-term disability
• 401(k) with a 6% company match

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed