Accounting & Payroll Specialist

TGG Accounting•Medford, OR

6d•$70,000 - $80,000•Onsite

About The Position

A well-established commercial construction company in Medford, Oregon is seeking a Payroll & Accounting Specialist to manage weekly payroll and support the accounting team. The role is split approximately 50/50, with about two days per week focused on payroll and three days on accounting. It is an on-site position for local candidates, with a flexible schedule of either 8 a.m.–5 p.m. or 7 a.m.–4 p.m., Monday through Friday. Compensation is $70,000–$80,000 per year plus a bonus. The specialist will manage payroll for approximately 100 employees, prepare certified payroll reporting for public works and prevailing-wage projects, and perform accounting tasks including invoice processing, account reconciliations, journal entries, and close support. The role also includes union remittances, license and permit renewals, and preparation for audits. The company uses Microsoft Excel, UKG, and Sage 300, and is implementing Acumatica. LCPtracker or similar certified payroll tools are a plus. Candidates must be authorized to work in the United States without current or future visa sponsorship; C2C arrangements and third-party submissions are not considered.

Requirements

Two years of relevant experience with a bachelor's degree, or four or more years of relevant experience without a degree.
Hands-on weekly payroll experience and the ability to own the full payroll cycle.
High accuracy and attention to detail, with a record of meeting weekly and monthly deadlines.
Trustworthiness when handling confidential payroll and employee information.
Ability to remain calm under pressure when payroll issues or employee concerns arise.
Clear communication and relationship-building skills with employees, vendors, unions, subcontractors, and auditors.
Organization and self-motivation, with the ability to work independently and as part of a team.
Willingness to obtain a certified payroll certification; certification is not required to apply but will be expected.
Authorization to work in the United States without current or future visa sponsorship.

Nice To Haves

Experience with LCPtracker or similar certified payroll tools.

Responsibilities

Run weekly payroll for approximately 100 employees, finalizing payroll Wednesday for Friday payment.
Prepare and submit weekly certified payroll reports for public works and prevailing-wage projects, checking employee classifications, hours, wage rates, and fringe benefits against project wage determinations and applicable Davis-Bacon and state rules.
Submit retirement contributions, garnishments, and other payroll payments.
Support employee onboarding and offboarding and resolve pay issues.
Work with subcontractors and train them on project reporting requirements.
Prepare and submit monthly union remittance reports and fringe contributions to trust funds, reconcile them to payroll records, and track collective bargaining agreement rate changes.
Process vendor invoices, code expenses, match invoices to purchase orders and receiving documents, support weekly check runs and electronic payments, and maintain vendor records, including W-9s and 1099 information.
Process monthly company credit card statements, match receipts, code and post charges to the general ledger, and follow up on missing receipts or discrepancies.
Complete monthly reconciliations of assigned balance sheet accounts, clear reconciling items, and prepare supported recurring and adjusting journal entries.
Assist with month-end and year-end close.
Track and renew business and contractor licenses, permits, and registrations across jurisdictions, maintaining a renewal calendar and current copies on file.
Prepare schedules and documents for external auditors and support payroll, union, and agency compliance audits.