Accounting & Payroll Specialist

TGG Accounting•Medford, OR

7d•$70,000 - $80,000•Onsite

About The Position

A well-established commercial construction company in Medford, Oregon, is seeking a Payroll & Accounting Specialist to manage weekly payroll and support the accounting team. The role is approximately split between payroll and accounting, with about two days per week focused on payroll and three on accounting. The position is on-site and offers flexible scheduling between 8 a.m.–5 p.m. and 7 a.m.–4 p.m. Candidates must be local and authorized to work in the United States without current or future visa sponsorship. C2C arrangements and third-party submissions are not considered.

Requirements

Two years of relevant experience with a bachelor’s degree, or four or more years of relevant experience without a degree.
Hands-on weekly payroll experience and ability to own the full payroll cycle.
Strong accuracy and attention to detail, with a record of meeting weekly and monthly deadlines.
Trustworthiness in handling confidential payroll and employee information.
Ability to remain calm when payroll problems or employee concerns arise.
Clear communication and relationship-building skills with employees, vendors, unions, subcontractors, and auditors.
Organized and self-motivated, with the ability to work independently and as part of a team.
Must be a local candidate.
Must be authorized to work in the United States without current or future visa sponsorship; C2C arrangements and third-party submissions are not accepted.

Nice To Haves

Experience with LCPtracker or similar certified payroll tools.
Willingness to earn a certified payroll certification; it is not required to apply but is expected after hire.

Responsibilities

Run weekly payroll for approximately 100 employees, following the weekly time submission, payroll finalization, and payment schedule.
Prepare and submit weekly certified payroll reports for public works and prevailing-wage projects, verifying employee classifications, hours, wage rates, and fringe benefits against applicable wage determinations and rules.
Submit retirement contributions, garnishments, and other payroll payments.
Support onboarding and offboarding and resolve employee pay issues.
Work with subcontractors and train them on project reporting requirements.
Prepare monthly union remittance reports and fringe contributions to trust funds; reconcile them to payroll records and track collective bargaining agreement rate changes.
Process vendor invoices, code expenses, match invoices to purchase orders and receiving documents, support weekly check runs and electronic payments, and maintain vendor records, including W-9 and 1099 information.
Process monthly company credit card statements, match receipts, code and post charges to the general ledger, and follow up on missing receipts or discrepancies.
Reconcile assigned balance sheet accounts monthly, including payroll liabilities, accruals, intercompany accounts, and prepaids; clear reconciling items and prepare supported recurring and adjusting journal entries.
Assist with month-end and year-end close.
Track and renew business and contractor licenses, permits, and registrations across jurisdictions; maintain a renewal calendar and current copies on file.
Prepare schedules and documents for external auditors and support payroll, union, and agency compliance audits.