Payroll & Accounting Specialist

Medical Associates • Dubuque, IA

5d

About The Position

Medical Associates is hiring a full-time, hourly Payroll & Accounting Specialist for its Finance team. The role processes payroll and payroll taxes, completes general ledger and bank account reconciliations, and manages cash transactions, uncashed checks, unclaimed property filings, and monthly invoicing for outside contracts. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with flexibility available.

The role requires one to three years of similar or related experience and education equivalent to a two-year college degree or completion of a specialized course of study or certification at a business or trade school. Courtesy, tact, and diplomacy are essential, as the work involves routine contact with people inside and/or outside the organization to give or obtain information. The position involves sedentary work in a typical office or administrative environment, with the physical activities described below.

Requirements

• One to three years of similar or related experience.
• Education equivalent to a two-year college degree, or completion of a specialized course of study or certification at a business or trade school.
• Courtesy, tact, and diplomacy in routine interactions with people inside and/or outside the organization.
• Ability to give or obtain information in routine work-related discussions.
• Physical ability to reach, lift, finger, grasp, talk, hear, and perform repetitive wrist, hand, and/or finger motions.
• Vision of 20/40 or better in the best eye, with or without correction.
• Ability to perform sedentary work, including sitting most of the time and occasionally exerting up to 10 pounds of force.

Responsibilities

• Process bi-weekly and supplemental payrolls, including miscellaneous earnings, deductions, coefficient overtime rates, and tax withholding information.
• Process payroll checks and submit Automated Clearing House (ACH) files to the bank.
• Remit federal and state payroll withholdings and employer taxes, as well as 401(k) contributions and employee loan payments.
• Process check requests for other payroll withholdings and garnishments.
• Maintain payroll system general ledger rules and process payroll entry imports to the general ledger.
• Maintain employee W-4 records and ensure appropriate withholding under multi-state reciprocal tax rules.
• Perform payroll tax reconciliations and process and file quarterly state and federal payroll tax returns.
• Complete annual processing, filing, and disbursement of employee W-2s.
• Monthly, balance payroll withholding and various other receivable and miscellaneous general ledger accounts.
• Perform general ledger reconciliations for all bank accounts.
• Prepare daily deposits of non-accounts receivable cash received; monitor insufficient funds checks, redeposits, and charge backs; and process stop payment requests.
• Transfer Wisconsin and employee claim payments to the Health Plan cash account and make monthly transfers between satellite accounts and the Clinic checking account.
• Monitor other cash transactions through online banking and process daily general ledger and cash management system entries for cash transactions.
• Record and track uncashed checks by state; stop payment and apply uncashed check amounts to recipients’ current patient account balances when appropriate; send correspondence to clear or reissue checks; and file annual unclaimed property returns and remit remaining uncashed-check balances as required by law.
• Prepare miscellaneous monthly invoices for outside contracts for non-patient care pay.

Benefits

• Single or family health insurance with discounted premium rates for wellness program participation.
• 401(k) with immediate matching at 50% on the dollar up to 7% of pay, plus additional annual profit sharing.
• Flexible Paid Time Off Program (24 days off per year).
• Medical and dependent care flexible spending accounts.
• Life insurance.
• Long-term disability coverage.
• Short-term disability coverage.
• Dental insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree