Payroll & Accounting Specialist

Medical Associates • Dubuque, IA

11d

About The Position

Medical Associates is hiring a full-time, hourly Payroll & Accounting Specialist to join its Finance team. The role handles payroll processing and tax filings, payroll and general ledger reconciliations, cash transactions and deposits, uncashed checks and unclaimed property, and monthly invoicing for outside contracts. The position is scheduled Monday through Friday, 8:00 a.m. to 5:00 p.m., with flexibility available.

Requirements

• One to three years of similar or related experience.
• Education equivalent to a two-year college degree, or completion of a specialized course of study or certification at a business or trade school.
• Courtesy, tact, and diplomacy in interpersonal interactions.
• Ability to communicate with people inside and/or outside the organization about routine matters, including giving or obtaining information that may require discussion.

Responsibilities

• Process bi-weekly and supplemental payrolls, including maintaining miscellaneous earnings, deductions, coefficient overtime rates, and tax withholding information.
• Process payroll checks and submit Automated Clearing House (ACH) files to the bank.
• Remit federal and state payroll withholdings and employer taxes, as well as 401(k) contributions and employee loan payments.
• Process check requests for other payroll withholdings and garnishments.
• Maintain payroll system general ledger rules and process payroll entry imports to the general ledger.
• Maintain employee W-4 records and ensure appropriate withholding under multi-state reciprocal tax rules.
• Perform payroll tax reconciliations and file quarterly state and federal payroll tax returns.
• Complete annual processing, filing, and disbursement of employee W-2s.
• Balance payroll withholding and other receivable and miscellaneous general ledger accounts monthly.
• Perform general ledger reconciliations for all bank accounts.
• Prepare daily deposits of non-accounts receivable cash; monitor insufficient funds checks, redeposits, and chargebacks; and process stop-payment requests.
• Transfer Wisconsin and employee claim payments to the Health Plan cash account and make monthly transfers between satellite accounts and the Clinic checking account.
• Monitor cash transactions through online banking and enter daily cash transactions in the general ledger and cash management system.
• Record and track uncashed checks by state; stop payment and apply uncashed check amounts to recipients’ current patient account balances when appropriate.
• Send correspondence to clear or reissue checks and file annual unclaimed property returns, remitting remaining uncashed-check balances as required by law.
• Prepare miscellaneous monthly invoices for outside contracts for non-patient care pay.

Benefits

• Single or family health insurance with discounted premium rates for wellness program participation.
• 401(k) with immediate matching of 50% on the dollar up to 7% of pay, plus additional annual profit sharing.
• Flexible paid time off program providing 24 days off per year.
• Medical and dependent care flexible spending accounts.
• Life insurance.
• Long-term disability coverage.
• Short-term disability coverage.
• Dental insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree