Payroll & Accounting Specialist
About The Position
This position is responsible for processing payroll accurately, on time, and in compliance with government regulations. It also supports the accounting department by processing financial transactions, including vendor invoices and client payments, and maintaining timely, accurate records. The role has access to confidential information that could be detrimental to the firm if disclosed. The position manages bi-weekly and monthly payroll cycles, payroll updates, electronic payments, 401(k) submission accuracy, payroll records, and compliance with applicable laws. It also supports accounts payable and receivable, invoice and expense processing, account reconciliation, and general ledger accuracy. The role may involve other related duties as required or assigned.
Requirements
- Minimum of 2 years’ experience in payroll and accounts payable processing.
- In-depth knowledge of payroll functions, including preparation, balancing, reconciling internal control, and posting payroll and payroll tax data.
- Ability to maintain confidentiality.
- Proficiency with payroll software.
- Proficiency with Microsoft Office Suite; strong knowledge of Excel and Adobe PDF is required.
- Experience with cloud-based HRIS systems, accounts payable principles, accounting standards, and industry regulations.
- Excellent organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent time management skills and a proven ability to meet payroll-related deadlines.
- Ability and willingness to occasionally work outside regular core hours, including overtime, when necessary to meet critical deadlines, address urgent matters, and provide operational support.
- Associate degree in accounting, finance, or a related field, or equivalent experience.
Nice To Haves
- Experience with Paylocity payroll software.
Responsibilities
- Implement, maintain, and review the payroll processing system to ensure accurate and timely bi-weekly and monthly payroll, including salaries, benefits, garnishments, taxes, and other deductions.
- Process payroll updates for new hires, terminations, and pay-rate changes.
- Configure the payroll system and collaborate with support to enhance the Paylocity HRIS platform.
- Process electronic payments and verify the accuracy of 401(k) plan submissions.
- Prepare and maintain accurate payroll transaction records and reports.
- Ensure compliance with federal, state, and local payroll, wage, and hour laws.
- Identify, recommend, and implement improvements to payroll software, systems, and procedures.
- Collaborate with internal departments to gather, analyze, and interpret financial data.
- Receive, process, verify, and reconcile firm invoices.
- Compare system reports to balances and verify entries.
- Charge expenses to accounts and cost centers.
- Verify vendor accounts and resolve or process vendor payments, invoices, and payment discrepancies.
- Perform daily accounts receivable functions.
- Process expense reports.
- Reconcile account transactions with the general ledger.
- Perform other related duties as required or assigned.
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
