Payroll & Accounting Specialist

Aston Carter•Bethesda, OH

5d•$36 - $43•Hybrid

About The Position

The Payroll & Accounting Specialist manages end-to-end payroll processing and supports accounting functions to ensure accurate, timely, and compliant financial operations. The role combines hands-on biweekly payroll administration with accounts payable, accounts receivable, and month-end close activities. It also contributes to process improvements while maintaining strict confidentiality, and offers the opportunity to grow with an expanding organization and contribute to its financial and operational success. This is a contract-to-hire position based in Bethesda, Maryland, with a hybrid workplace arrangement. The stated pay range is $36.05–$43.26 per hour. Individual compensation depends on factors such as qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other job-related factors. Benefits may be available subject to eligibility, job classification, length of employment, and applicable plan terms.

Requirements

Associate's or bachelor's degree in accounting, finance, business administration, or a related field.
At least 5 years of progressive experience in payroll administration, accounting support, or a closely related field, including substantial hands-on payroll processing.
Demonstrated experience independently managing payroll processes with a high degree of accuracy.
Strong understanding of payroll regulations, wage and hour requirements, payroll deductions, and labor reporting.
Experience reviewing timesheets, reconciling payroll records, and resolving payroll discrepancies.
Proficiency with payroll, timekeeping, and accounting software.
Strong Microsoft Excel skills, including the ability to analyze, reconcile, and validate data.
Exceptional attention to detail and strong organizational skills, with the ability to manage competing deadlines.
Strong analytical and problem-solving abilities.
Excellent written and verbal communication skills.
Ability to work independently, exercise sound judgment, and maintain confidentiality.
Experience with accounting and payroll in a multi-state payroll environment.

Nice To Haves

Experience supporting payroll and accounting functions within a federal government contracting environment.
Familiarity with DCAA timekeeping requirements and government contract labor charging practices.
Experience with Deltek Costpoint, Unanet, or similar government contracting accounting systems.
Knowledge of direct and indirect labor costs, contract billing, and financial reporting in a government contracting context.
Experience supporting accounts payable, accounts receivable, and month-end accounting activities.
Interest in contributing to process improvement initiatives and standard operating procedure development.
Motivation to grow professionally within a rapidly expanding organization with significant long-term opportunities.

Responsibilities

Manage and process accurate, timely biweekly payroll for employees across multiple contracts and departments.
Review and reconcile employee timesheets, labor charges, leave balances, overtime, and payroll adjustments.
Verify payroll information for new hires, terminations, compensation changes, bonuses, deductions, and other employee transactions.
Identify, research, and resolve payroll discrepancies before payroll is finalized.
Ensure accurate allocation of labor costs to appropriate contracts, projects, and indirect charge categories.
Coordinate with HR to ensure employee information, benefit deductions, and payroll changes are accurately reflected in payroll records.
Maintain complete and accurate payroll records and supporting documentation in accordance with company policies and applicable regulations.
Support payroll-related audits, reconciliations, and year-end reporting activities.
Develop and maintain payroll procedures, checklists, and internal controls to ensure accuracy and consistency.
Coordinate day-to-day accounting and financial administrative activities.
Support monthly accounting close activities by preparing, reviewing, and reconciling financial information and supporting documentation.
Assist with accounts receivable activities, including invoice preparation, supporting documentation, payment tracking, and reconciliation.
Coordinate with contracts and program management teams to validate labor and other costs supporting customer invoices.
Support accounts payable activities, including vendor invoice review, expense processing, and payment coordination.
Review and reconcile employee expense reports, travel reimbursements, and corporate credit card transactions.
Research and resolve accounting discrepancies with internal stakeholders and external accounting partners.
Maintain accurate financial records, trackers, and supporting documentation.
Assist with financial reporting, audits, and other accounting-related activities as needed.
Identify opportunities to improve the accuracy, efficiency, and consistency of payroll and financial administrative processes.
Develop and maintain standard operating procedures, checklists, and quality-control measures for payroll and accounting workflows.
Support compliance with applicable payroll regulations, federal government contracting requirements, and company policies.
Handle sensitive payroll, employee, and financial information with the highest level of confidentiality.
Collaborate across departments to streamline workflows, improve communication, and resolve operational issues.

Benefits

Medical insurance
Dental insurance
Vision insurance
Critical illness, accident, and hospital coverage
401(k) retirement plan with pre-tax and Roth post-tax contributions available
Life insurance, including voluntary life and AD&D coverage for the employee and dependents
Short- and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time off/leave, including PTO, vacation, or sick leave