Payroll Specialist

Humboldt Park Health•Chicago, IL

3d•$28 - $34

About The Position

The Payroll Specialist manages and coordinates payroll processing operations, ensuring accurate wage calculations and processing of tax withholdings and other deductions. The role oversees daily payroll department operations and multiple payrolls, supports compliance with policies and legal requirements, and works with internal departments, systems support staff, employees, outside agencies, and Fiscal Services leadership. The position also supports payroll accounting, reporting, reconciliations, audits, process improvements, system updates, tax reporting, and confidential handling of payroll information.

Requirements

High school diploma or GED.
At least 5 years of experience.

Nice To Haves

College degree preferred.

Responsibilities

Oversee day-to-day Payroll Department operations and process multiple payrolls while monitoring compliance with approved policies and procedures.
Ensure legally required federal, state, and local taxes, Social Security contributions, and other deductions are withheld from employee paychecks.
Improve payroll processes, procedures, and workflows to increase efficiency, and contribute to organization-wide payroll policies and procedures.
Ensure accurate accounting and reporting of payroll feeds to finance; perform and oversee timely payroll reconciliations and audits, and troubleshoot issues.
Collect, review, and analyze payroll information to administer involuntary deductions, including garnishments, child support, and state and federal tax levies.
Recommend and implement operational procedures and processes supporting Fiscal Services; monitor compliance and ensure internal controls are in place and followed.
Collaborate with management, IT, and systems support staff to develop, test, and implement assigned system processes and improvements.
Coordinate daily activities and communications between Payroll and other internal departments in accordance with priorities.
Provide information and guidance on payroll systems and processes; escalate high-level issues and service issues to Fiscal Services leadership.
Communicate technical and confidential information to employees at all levels and outside agencies, and respond promptly to requests for clarification and data interpretation.
Reconcile and complete quarterly and annual federal and state tax reporting, including Forms W-2 and correction reports; stay current on relevant rules, regulations, laws, contracts, and policies, and work with agencies, benefit providers, auditors, or staff to resolve issues and provide information.
Maintain compliance with federal, state, and local legal requirements by tracking legislation, enforcing requirements, and advising management on necessary actions.
Protect confidential information and maintain employee confidence in payroll operations.

Benefits

Medical, dental, and vision coverage for eligible employees, subject to plan requirements.
Employer-paid life and AD&D insurance for eligible employees.
Flexible Spending Account options for eligible employees.
403(b) retirement plan with employer match, subject to eligibility requirements.
Paid Time Off, which may increase with years of service.
Employee discount at the Humboldt Park Health Wellness Center.
Education reimbursement, subject to eligibility requirements.
Employee wellness programs.
Additional voluntary benefits.
Opportunities for additional shifts, where applicable.