Payroll Specialist

First Montgomery Group•Haddon Township, NJ

4d•Onsite

About The Position

First Montgomery Group (FMG) is a family-owned real estate organization that has built, developed, owned, and managed residential communities since 1986. Based in Haddon Township, New Jersey, FMG supports apartment communities and the teams who operate them. The Payroll Specialist joins the accounting team and is responsible for accurate, timely payroll for employees across the corporate office and multifamily properties, including leasing, maintenance, and management staff. The role works closely with Accounting, Human Resources, and property managers to ensure employees are paid correctly and payroll records are compliant and well-documented. FMG describes itself as a builder, developer, owner, and property manager, with ten multifamily apartment communities totaling more than 4,000 units, three shopping centers and retail sites totaling more than 320,000 square feet of rental space, and other projects in various stages of planning, development, and approval. The organization says employees can learn about the real estate industry, share ideas, and grow their careers in a family-owned environment. As an Accredited Management Organization, FMG states that it upholds the ethics and ideas of the Institute of Real Estate Management and creates sustainable, social, and well-maintained properties.

Requirements

3–5 years of payroll experience, preferably with a multi-entity or multi-location employer.
Working knowledge of federal and New Jersey payroll tax and wage and hour regulations.
Experience with Paychex Flex or a comparable payroll platform.
Intermediate Excel skills, including lookups and pivot tables.
Strong attention to detail and ability to manage recurring deadlines.
Discretion in handling confidential employee information.

Nice To Haves

Pennsylvania and Delaware payroll experience.
Familiarity with property management or accounting software such as RealPage.
Associate’s or bachelor’s degree in accounting, business, or a related field.
FPC or CPP certification.

Responsibilities

Process biweekly payroll for corporate and site-level employees across multiple properties and legal entities.
Review and verify timekeeping data, including hourly, overtime, on-call, and emergency maintenance hours, and resolve discrepancies with supervisors.
Maintain employee payroll records, including new hires, terminations, pay rate changes, deductions, garnishments, and direct deposit updates.
Administer benefit deductions, 401(k) contributions, and other withholdings in coordination with Human Resources.
Allocate payroll costs to the correct properties, departments, and general ledger accounts, and prepare payroll journal entries.
Reconcile payroll accounts and assist with month-end close.
Support quarterly and year-end reporting, including W-2s and applicable multi-state tax filings.
Respond promptly and professionally to employee payroll questions.
Assist with audits, workers’ compensation reporting, and compliance with federal, state, and local wage and hour laws.
Identify opportunities to improve payroll processes and system efficiency.