Payroll Specialist Hybrid

Ad-West Realty On-Site•Bellevue, WA

2d•$26 - $30•Hybrid

About The Position

Ad-West Realty Services, Inc. is a full-service property management company specializing in affordable housing communities in Washington, Oregon, and Nevada. The Payroll Specialist supports effective payroll operations and provides related HR and administrative support. This is a full-time, 40-hour-per-week hybrid position in Bellevue, Washington, with three remote workdays and two in-office workdays each week. Starting pay is $26–$30 per hour, depending on experience. The role oversees and processes semi-monthly payroll using Rippling, including timesheet collection and review, employer liability calculations and reporting, ACH payments, and payroll entity financial records. It requires handling payroll transactions and compliance, reviewing and distributing quarterly and year-end tax forms, reporting and paying applicable state and local business taxes, and maintaining confidential employee and payroll records. The Payroll Specialist also supports new-hire onboarding and employee pay or tax changes, responds to employment-verification requests, trains new property managers on payroll submissions, and researches and resolves payroll questions. Additional duties include monitoring the shared HR inbox, scanning and routing incoming mail, and assisting leadership with special projects.

Requirements

At least 2 years of experience in a payroll-related role.
High school diploma or equivalent.
Proficiency in Microsoft Office, including Office 365, Word, and Excel.
Knowledge of labor laws and tax laws and regulations.
Ability to process payroll, including calculating wages, deductions, and benefits.
High accuracy, attention to detail, and analytical skills.
Strong organizational skills and ability to manage multiple tasks and deadlines.
Critical-thinking and problem-solving skills.
Ability to multitask in a high-pressure environment and consistently meet deadlines.
Strong written and verbal communication skills.
Mathematical proficiency.
Ability to maintain strict confidentiality of employee and company information.
Ability to work effectively as part of a team.

Responsibilities

Implement, maintain, review, and process timely and accurate semi-monthly payroll using Rippling.
Collect, review, and submit timesheets.
Calculate employer liability, distribute related reports, and process ACH collection of employer liability expenses.
Maintain payroll entity financial records in accounting software.
Handle payroll transactions involving salaries, bonuses, benefits, garnishments, taxes, and deductions.
Ensure compliance with federal, state, and local wage and hour laws and payroll practices, including multi-state payroll requirements.
Review, correct, and distribute quarterly and year-end payroll forms, including 941s, 940s, W-2s, W-3s, and 1095-Cs.
Report and pay applicable state and local business taxes to the appropriate agencies.
Complete new-hire onboarding payroll processes and set and test appropriate pay structures.
Enter employee changes involving pay, taxes, direct deposit, and other relevant information.
Maintain confidential employee and payroll records.
Process authorized employment-verification requests and provide requested data promptly.
Train new property managers to help their teams submit payroll efficiently.
Research and resolve questions about payroll policies, pay calculations, retroactive pay, vacation, garnishments, and related matters; investigate records and explain calculations while maintaining confidentiality.
Monitor the shared HR inbox, respond to general HR inquiries, and route requests to the appropriate person.
Scan and digitally file incoming physical mail, respond to appropriate HR inquiries, and distribute mail to the correct recipient.
Provide leadership with direct support on special projects and other tasks.